The Administrative Assistant is responsible for supporting Wellnest’s Program Director with both complex and routine administrative tasks, as well as facilitating the efficient operations of Division Operations. ESSENTIAL RESPONSIBILITIES: Answers phone and gives information to callers, takes dictation and composes various program documents with little oversight/editing, types and proofreads correspondence, maintains all project files, reads and routes incoming mail, maintains master calendar for project; prepares and maintains a wide variety of reports, documents and files related to project functioning, including but not limited to census reports, participant files, mailing lists, budget and supply reports, contract compliance and renewal documentation, client attendance reporting, managing intranet for the program and other similar project reporting requirements. Helps create and maintain a supply of forms routinely used by project staff. May be asked to conduct research on topics relevant to current program needs and create tools for advertising and marketing things to young people and staff. Supports program in creating workflows, policies and procedures, and tools to support integration of contracts and services within the department. Communicates and maintains daily attendance log and vacation/sick log for project staff. Attends project meetings and takes, transcribes and maintains minutes of same. Participates with other clerical and administrative support staff in routine and special tasks that support interdepartmental and general company functioning. Maintains a high level of understanding and knowledge of Los Angeles School District Memorandums of Understanding and Service Delivery Plans and Agreements. Responsible for daily communications and or attendance with others to involved liaison school meetings, and schools that involve collaboration in partnership with Wellnest School Link Services. Collaborates daily with the IS department, school principals, PSW’s, and communicates with all departments, and Leadership teams across Wellnest to aid in the implementation and promotion of quality assurance mental health services. Provides ongoing support in updating Licensing Requirements for therapists, and maintaining other required clearance dates per Company policy. Performs other tasks as assigned.