ADMINISTRATIVE ASSISTANT I (OFFICE OF THE PUBLIC DEFENDER) AFSCME 3696 (26TH & CALIFORNIA & JUVENILE JUSTICE)

Cook County•Chicago, IL

18h•$25•Hybrid

About The Position

Provides logistical support and administrative assistance to one or more supervisors or professional staff members. Handles routine business situations, problems and questions of procedure in the work of the office according to general instructions, priorities, policies and program goals. Acts as team leader for a small, localized or specialized group of other clerical support personnel. Coordinates the distribution of work, and delivery of services. Performs other duties as assigned.

Requirements

Possession of a High School Diploma or G.E.D. test certificate is required.
Two (2) two years of full-time clerical/administrative work experience is required.
Knowledge of Microsoft Office Suite and other software applications.
Proficiency in the use and application of basic mathematical skills and calculations relative to office bookkeeping and statistical records.
Good attention to detail, ability to proof, verify and edit complex data, transcribe and cross reference data from databases and documents.
Ability to follow-up in a thorough and timely manner on assignments and unresolved business.
Thorough knowledge of correct business, legal and/or other technical language usage, punctuation and grammar and their proper application to business forms, letters, records and reports, where applicable.
Skill and accuracy in the organization and maintenance of extensive files.
Good communication skills with the ability to gather information from others and make inquiries. Ability to convey information and explain or describe basic office policy and procedure to others.
Skill in exercising sound judgment, discretion and tact relative to problems or situations including staff or external customers.
Ability to understand and carry out instructions, written and verbal, and accurately relate such instructions in full or part to others.
Ability to coordinate several tasks and performs well under pressure; ability to fill in for and perform the duties of lower level clerical staff; ability to relieve higher-level secretarial or administrative staff.
This position requires various types of physical exertion including, but not limited to lifting, pulling, pushing and moving objects of moderate to heavy weight.

Responsibilities

Provides logistical support and administrative assistance to one or more supervisors or professional staff members.
Handles routine business situations, problems and questions of procedure in the work of the office according to general instructions, priorities, policies and program goals.
Acts as team leader for a small, localized or specialized group of other clerical support personnel.
Coordinates the distribution of work, and delivery of services.
Performs other duties as assigned.