Administrative Assistant I (SS046994)

CONFEDERATED TRIBES OF THE COLVILLE RESERVATION • Coulee City, WA

1d • Onsite

About The Position

This is a Non-Exempt Administrative Assistant I position located in TERO, Nespelem, WA. The role involves overseeing and performing specialized secretarial and administrative support duties. This includes transcribing specialized or technical notes, composing original documents, administering office routines and systems, processing financial transactions, managing records, and handling reception duties. The Administrative Assistant I also assists with administrative projects and programs that affect and/or involve other organizational units and locations.

Requirements

• High school diploma
• 36 months’ experience
• Working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing
• Working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars
• Working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases
• Sufficient math skills to perform financial and statistical record keeping
• Sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence
• Sufficient human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts
• Ability to independently perform all of the duties of the position
• Ability to accurately take and transcribe notes and/or meeting minutes/recollections
• Ability to learn, interpret, explain and apply knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details
• Ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases
• Ability to plan, organize and prioritize work in order to meet schedules and timelines
• Ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit
• Knowledge of Confederated Tribes of the Colville Reservation Tribal Law & Order Code, Title 10 handbook
• Knowledge of the Equal Employment Opportunity Commission
• May require a valid driver’s license
• Must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance (if required of this position)
• Subject to pre-employment background clearances (if applicable)
• Subject to pre-employment drug testing (if safety sensitive)
• Subject to reasonable suspicion and post-accident drug testing (if safety sensitive)

Nice To Haves

• A Business School degree plus one year of experience (may substitute for some experience)

Responsibilities

• Oversees and performs specialized secretarial and administrative support duties
• Transcribing of specialized or technical notes
• Composing of original documents
• Administration of office routines and systems
• Processing of financial transactions
• Records management
• Reception duties
• Assists with administrative projects and programs that impact and/or involve other organization units and locations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees