ADMINISTRATIVE ASSISTANT I - 37000550

State of Florida

13d • Onsite

About The Position

Administrative Assistant I (37000550) Falling Waters State Park Falling Waters State Park is looking for a self-motivated park service professional to fill an Administrative Assistant position. This position assists in planning, coordinating and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions. Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Performs or directs adjustments to cash register and/or CSR computer as needed. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Requirements

• KNOWLEDGE OF: Administrative principles and practices; methods of data collection; principles and techniques of effective verbal and written communication.
• Good public relations
• SKILL IN: Use of office equipment including computers and related software.
• Operating a cash register and reconciling receipts
• Accurately preparing reports
• Interacting with all internal and external customers and the general public in a professional, tactful, and courteous manner
• Utilize a computer including but not limited to software programs such as Microsoft office suite
• ABILITY TO: To successfully complete a background and fingerprint check.
• Collect, evaluate and analyze data relating to accounting, personnel, purchasing and report writing.
• Prepare correspondence and administrative reports .
• Work independently.
• Plan, organize and coordinate work assignments.
• Communicate effectively verbally and in writing .
• Maintain a valid driver’s license
• Establish and maintain effective working relationship with others
• Plan, organize and coordinate work assignments
• Assist in formulation of budget preparation. Knowledge of FLAIR, My Florida MarketPlace (MFMP), Quicken, Oculus, PPMTS.
• Compile, organize and analyze data
• Valid driver’s license.
• To successfully complete a background and fingerprint check.

Responsibilities

• Assists in planning, coordinating and implementing all administrative activities involved in park operations.
• Performs fiscal, purchasing, and budget tracking duties for park.
• Maintains computerized budget tracking system and reconciles with FLAIR.
• Provides related budget reports to park manager and district.
• Assists park manager in the planning and administration of park contracts, use agreements and permits.
• Processes requisitions, bids, and p-card transactions.
• Performs and directs data entry required to maintain park records.
• Maintains park archival and resource files.
• Performs or directs adjustments to cash register and/or CSR computer as needed.
• Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees