ADMINISTRATIVE ASSISTANT I - 37001444

State of Florida

4d • Onsite

About The Position

This position provides administrative and secretarial support in a variety of technical and professional areas to the Big Lagoon State Park Manager and other park staff.

Assists in planning, coordinating and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.

Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and/or CSR computer as needed.

Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Assists in assuring park compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations.

Processes technical park correspondence, investigates subject matter, and prepares replies.

Maintains park property records.

Performs other related duties as required.

Requirements

• Knowledge of administrative principles and practices
• Knowledge of methods of data collection
• Knowledge of principles and techniques of effective verbal and written communication
• Skill in use of office equipment including computer and related software
• Ability to collect, evaluate, and analyze data relating to accounting, personnel, purchasing and report writing
• Ability to prepare correspondence and administrative reports
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to utilize problem solving techniques
• Ability to work independently
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationships with others
• Ability to assist in formulation of budget preparation
• Valid Driver’s License

Responsibilities

• Assists in planning, coordinating and implementing all administrative activities involved in park operations.
• Performs fiscal, purchasing, and budget tracking duties for park.
• Maintains computerized budget tracking system and reconciles with FLAIR.
• Provides related budget reports to park manager and district.
• Assists park manager in the planning and administration of park contracts, use agreements and permits.
• Processes requisitions, bids, and p-card transactions.
• Performs and directs data entry required to maintain park records.
• Maintains park archival and resource files.
• Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management.
• Monitors and audits park revenue procedures and related reports.
• Performs or directs adjustments to cash register and/or CSR computer as needed.
• Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.
• Assists in assuring park compliance with current division policies, procedures, and programs.
• Oversees and assists in training staff in proper administrative procedures and practices.
• Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions.
• Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations.
• Processes technical park correspondence, investigates subject matter, and prepares replies.
• Maintains park property records.
• Performs other related duties as required.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees