ADMINISTRATIVE ASSISTANT I - 60023993

State of Florida • Tallahassee, FL

69d • $45,000 • Onsite

About The Position

This position performs a variety of complex office administrative support functions requiring independent judgment, research, collection of information/data, preparation, and maintenance of reports, and maintains the confidentiality of sensitive information. Initiates special projects and provides guidance to the administration to ensure deadlines are met and or targets are achieved.

Requirements

• Knowledge of administrative principles and practices; office procedures and practices; the methods of data collection; the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing, prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies, and procedures; utilize problem-solving techniques; work independently; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others.

Responsibilities

• Schedules and coordinates meetings for multiple Directors.
• Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination.
• Prepares, and submits travel requests and reimbursements through our Statewide Travel Management System.
• Prepares and submits required security forms to obtain systems access for staff within the administration as directed.
• Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14.
• Tracks and manages equipment contracts, completes change orders, and maintains meter readings, and maintains inventory of equipment and supplies.
• Prepares and processes purchase requisitions and invoices through Florida Accounting Information Resource (FLAIR) and Ariba on Demand (AOD).
• Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan.
• Prepares and processes human resource actions as directed by the Directors in accordance with the State Personnel Rules and Department policies and operating procedures.
• Provides documents and other related material as it pertains to all human resource actions.
• Assists with the hiring process by advertising position vacancies and assembling the hiring packets.
• Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison.
• Maintains employee working files for the Administration Unit.
• Develops and maintains tracking systems to ensure completion of assignments.
• Compiles information and prepares reports for the Director’s review.
• Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution.
• Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems.
• Participates in required training, meetings and conferences, and other duties as assigned.

Benefits

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees