ADMINISTRATIVE ASSISTANT I - 80081051

State of Florida•Sebring, FL

5d•Onsite

About The Position

This position is in a detention facility and handles facility level fiscal matters. Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes. Mains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file. Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts. Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region’s vendor files. Acts as purchasing liaison between the facility and the regional office. Handles vendor inquiries and complaints. Receives, reviews, and prepares facility correspondence; and handles mail. Performs administrative support functions for facility administration as directed. This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law. Performs other related duties as required.

Requirements

Knowledge of bookkeeping principles and practices.
Knowledge of basic arithmetic.
Knowledge of office procedures and practices.
Knowledge of basic filing practices.
Ability to perform basic arithmetical calculations.
Ability to maintain fiscal records.
Ability to organize and file materials.
Ability to review fiscal data for accuracy and completeness.
Ability to post, balance and reconcile fiscal records.
Ability to compile fiscal data.
Ability to work independently.
Ability to communicate effectively.
Ability to plan, organize and coordinate work assignments.
Ability to establish and maintain effective working relationships with others.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
A high school diploma or its equivalent and three years of bookkeeping or clerical accounting experience.
A valid driver's license.
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting.
Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience.

Responsibilities

Reviews, audits, and processes all accounts payable documents
Maintains vendor files establishing ledgers for all accounts
Prepares and submits all facility purchase requisitions
Assists in the review of the direct operating budget
Acts as purchasing liaison between the facility and the regional office
Handles vendor inquiries and complaints
Receives, reviews, and prepares facility correspondence; and handles mail
Performs administrative support functions for facility administration as directed
Complies with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law
Performs other related duties as required