Administrative Assistant I - Life Sciences
About The Position
The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work. The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Administrative Assistant I in the Dornsife Academic Support Hub. The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences. Based on a divisional framework, the Academic Services Hubs will provide staff support to approximately 35 departments across Dornsife. Each hub will serve one division and the number of departments per division varies. The mission of the Dornsife Academic Service Hubs is to provide optimal, localized support to academic departments by providing specialized services that foster the academic, instructional, and research-driven engagement of faculty, staff and students in the Dornsife community. Responsibilities: The Administrative Assistant I in Life Sciences will lead department activities within the hub, which may include but will not be limited to the following:
Requirements
- Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education
- Minimum Experience: 2 years
- Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
Nice To Haves
- Experience in specialized clerical and administrative experience in a university environment.
- Ability to prioritize tasks according to need and urgency.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
Responsibilities
- Perform administrative duties for academic departments.
- Arrange vendor services and other event coordination tasks.
- Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
- Assist with maintaining office equipment and purchases.
- Screen and prioritize incoming calls, determining what contact or action is required.
- Manage front desk, student workers and foster welcoming environment.
- Ensure confidentiality and controls access to sensitive information.
- Coordinate departmental events; may attend to ensure satisfactory outcome.
- Coordinate distribution of office supplies to department offices.
- Coordinate and distribute mailings and packages to each department.
- Performs other related duties as assigned or requested.
- The university reserves the right to add or change duties at any time.
Benefits
- USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
