Administrative Assistant I- Pulmonary

Mount Sinai Health System • New York, NY

3d

About The Position

The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head.

Requirements

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience
• 2-3 years administrative or medical office experience required

Nice To Haves

• Bachelors Degree preferred

Responsibilities

• Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.
• Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.
• Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.
• May review and revise brochures, announcements or other informational items regarding program and/or departmental operations.
• Drafts, edits and formats materials such as flyers, leaflets and letters.
• May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.
• Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers.
• Processes and follows up on tuition and other forms of reimbursement for assigned staff
• Makes travel arrangements and accommodations.
• Prepares travel reimbursements and expense reports.
• Screens and prioritizes all incoming mail for needed action and follow up.
• Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
• Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
• May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
• May maintain employee and/or patient files.
• May assist in processing payroll and/or maintaining the PTO system for the department.
• May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.
• Performs other related duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees