Administrative Assistant I

Riverside Hospital•Newport News, VA

14d

About The Position

Administrative Assistant Level 1 supports one or more department level management. Position is responsible for the following core job functions: Meeting Preparation, calendar management, Travel Arrangements, Invoice/POs, Customer Service, Phone Support, file management, meeting support and data entry. Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need. Utilizes the Riverside Care Difference principles in all interactions. Performs other duties as assigned. What you will do Provides clerical support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc. Responsible for heavy calendar management in meeting times, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging accommodations for travel, arranging special needs in meeting rooms, and meeting agenda items. Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc. Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to ensuring all invoices, check requests, PCards receipts and payments are accurately coded and posted/logged during applicable month and submitted to Accounting in a timely manner. Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). Filing system is organized and maintained to ensure efficiency/productivity for the department. May prepare reports, correspondence, and memos as needed by department/facility.