Administrative Assistant I, Commercial Operations, South Bend, IN

1st Source•South Bend, IN

10d

About The Position

POSITION SUMMARY Provides support to management to contribute to the overall efficient operation of the department. ESSENTIAL REQUIREMENTS Commercial Operations Administrative Responsibilities - Records and maintains real property liens according to applicable county and state requirements and follows for clear title in accordance with the credit approval. Records and maintains collateral liens on titled collateral. Performs annual notification of potential buyers in order to maintain collateral perfection on crops/livestock. Processes lien releases in accordance with all collateral release policies, including logging and tracking status. Researches and prepares all applicable documentation to effectuate the release of collateral. Tracks for acknowledgement of life insurance assignments and follows up semi-annually to ensure the assignments remain in place. Works with lenders to obtain the needed items to clear documentation exceptions. Provides optimum support to management through ongoing communication to assess/reassess priorities in order to meet deadlines. Prepares computer generated reports and information to department/division management as requested. Performs follow-up on all administrative details relevant for department efficiency. Administrative Responsibilities - Coordinates the efficient operations of the department/region by maintaining confidential and general files, scheduling daily tasks and performing necessary clerical duties relevant to the assigned area. Completes assigned reports and/or projects in a timely and efficient manner by compiling information and preparing it in final format. Serves as back-up to the switchboard phone and reception desk. Completes assigned compliance training related to the position. Must understand all applicable laws and regulations that apply to the position and complies with the requirements. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned.

Requirements

Two (2) or more years of experience in an office environment preferred.
Proficiency in MS Office software (ie., Excel, Word) is essential.
Good organizational and prioritization skills.
Analytical and problem-solving skills with attention to detail.
Able to prioritize workload and handle multiple competing tasks and demands.
Ability to meet deadlines by multi-tasking in a fast-paced environment.
Good written and verbal communication skills.
High School Diploma/GED required.

Nice To Haves

Collateral perfection experience preferred.

Responsibilities

Records and maintains real property liens according to applicable county and state requirements and follows for clear title in accordance with the credit approval.
Records and maintains collateral liens on titled collateral.
Performs annual notification of potential buyers in order to maintain collateral perfection on crops/livestock.
Processes lien releases in accordance with all collateral release policies, including logging and tracking status.
Researches and prepares all applicable documentation to effectuate the release of collateral.
Tracks for acknowledgement of life insurance assignments and follows up semi-annually to ensure the assignments remain in place.
Works with lenders to obtain the needed items to clear documentation exceptions.
Provides optimum support to management through ongoing communication to assess/reassess priorities in order to meet deadlines.
Prepares computer generated reports and information to department/division management as requested.
Performs follow-up on all administrative details relevant for department efficiency.
Coordinates the efficient operations of the department/region by maintaining confidential and general files, scheduling daily tasks and performing necessary clerical duties relevant to the assigned area.
Completes assigned reports and/or projects in a timely and efficient manner by compiling information and preparing it in final format.
Serves as back-up to the switchboard phone and reception desk.
Completes assigned compliance training related to the position.
Must understand all applicable laws and regulations that apply to the position and complies with the requirements.
Performs all other duties as assigned.