Administrative Assistant I, Relative Caregive

CHILDHELP

3d • $19 - $19

About The Position

Join our Team as an Administrative Assistant! We are looking for a reliable, organized, and welcoming Administrative Assistant to join our Relative Caregiver team. In this role, you’ll be the heartbeat of our office, providing essential clerical and administrative support to our Relative Caregiver programs. You aren't just filing papers; you are ensuring that the staff and families we serve have the organized, professional environment they deserve. What You'll Do: You will be responsible for keeping our daily operations running smoothly. This includes managing the front office, handling data entry, and coordinating the logistics that allow our team to focus on the community.

Requirements

• At least 1 year of related administrative or clerical experience.
• High school diploma or GED equivalent.
• Proficiency in data entry and a solid grasp of office software (Microsoft Office Suite).
• The ability to juggle multiple tasks—from answering phones to ordering supplies—without breaking a sweat.
• You are the first face our clients see; a helpful, empathetic, and professional attitude is a must.

Responsibilities

• Greet visitors with a professional demeanor, manage a multi-line phone system, and handle all incoming/outgoing mail and deliveries.
• Manage opening and closing procedures to ensure the facility is secure and ready for business.
• Execute accurate data entry and collection; prepare charts, reports, and presentation materials for department heads.
• Support our teams by scheduling meetings, drafting agendas, taking minutes, and tracking action items to completion.
• Maintain office inventory and handle travel arrangements and group activities as needed.
• Draft professional correspondence (emails, memos, and letters) for both internal teams and external community agencies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED