ADMINISTRATIVE ASSISTANT I - 77000632

State of Florida • Ocala, FL

20h • Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. The FWC's mission is managing fish and wildlife resources for their long-term well-being and the benefit of people. The organization values quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. This position provides administrative support to the FWC’s Freshwater Fisheries Management Division serving the Northeast Regional staff. The role acts as a key point of contact for the public and staff, offering professional customer service and supporting various fisheries management programs and office operations. The position involves a range of administrative, clerical, and program support tasks, including document preparation, purchasing assistance, record keeping, and coordination of program activities. The successful candidate will work in a fast-paced team environment, contributing to conservation and management efforts for Florida’s freshwater fisheries.

Requirements

• 2 years of direct professional experience in an administrative support position.
• Associates degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.
• Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.
• Ability to effectively use computers, office software (e.g., Microsoft Word, Excel Outlook and Adobe Pro), and web-based systems to complete administrative tasks.
• Ability to learn and utilize new software systems and technologies.
• Possess good customer service, telephone and clerical skills
• Ability to communicate effectively both orally and in writing.
• Ability to work independently
• Ability and desire to work in an extremely fast-paced, team environment
• Ability to multi-task, prioritize and meet deadlines
• Ability to act on changing priorities and responsibilities
• Ability to organize, maintain and file documents and records
• Ability to establish and maintain effective working relationships with others
• High attention to detail
• Possess strong organizational skills

Nice To Haves

• Preference may be given to those with state of Florida purchasing experience.

Responsibilities

• Provide administrative and clerical support to Northeast Regional staff in multiple offices.
• Assist staff with purchasing goods and services while following agency purchasing procedures.
• Compile and upload monthly vehicle logs and reconcile fuel receipts with WEX invoices in accordance with agency procedures.
• Serve as a point of contact for the public by responding to phone, email, and in-person inquiries regarding agency programs and freshwater fisheries activities.
• Prepare and organize documents related to freshwater fisheries management activities and programs.
• Assist with data entry and record management for commercial eel permits and other program records as needed.
• Assist property custodians with maintaining and tracking equipment and inventory records.
• Provide general office support including filing, organizing records, and maintaining office materials.
• Assist with preparation of permits and provide administrative support related to bass tournament length exemption permits.
• Perform other administrative and program support duties as assigned.

Benefits

• Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
• Health Premiums $25.00- Single / $90.00- Family Biweekly
• Low Cost $25,000 Life Insurance
• On the Job Trainings
• Family and Medical Leave Act (FMLA)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree