Administrative Assistant I

First Choice Community Healthcare • Albuquerque, NM

36d • Onsite

About The Position

Under the direct supervision of the Executive Assistant and under general supervision of Department Supervisors, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors. Refers administrative problems and inquiries to the appropriate department; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

Requirements

• High School Diploma or GED
• Must have valid NM driver’s license and reliable personal transportation
• Ability to communicate effectively, both verbally and in writing
• Organizing and coordinating skills
• Ability to identify and refer problems to appropriate department
• Receptionist skills
• Word processing and/or data entry skills
• Ability to maintain calendars and schedule appointments
• Knowledge of travel/lodging planning and scheduling
• Knowledge of general accounting principles
• Database management skills
• Records maintenance skills
• Knowledge of supplies, equipment, and/or services ordering and inventory control
• Knowledge of and familiarity with compliance programs, and ability to cooperate fully and comply with laws and regulations
• Good dexterity to operate personal computer and office equipment
• Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications
• Must be able to read a computer monitor and outputs accurately
• Must be able to communicate clearly and accurately for work and safety compliance
• Normal office safety precautions and practices are required

Responsibilities

• Coordinates and performs a range of staff and/or operational support activities; serves as a liaison with other operating units in day-to-day administrative activities
• Provides administrative support in special projects/events such as: all staff meeting, holiday party, retreats, etc.
• Provides administrative support for the organization such as answering telephones, assisting visitors, and referring a range of administrative problems and inquiries
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements
• Prepares or assists with the entering of data for statistical and narrative reports; performs basic information gathering and data entry, as specifically directed, and in accordance with pre-established procedures
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing
• Prepares requisition of supplies, and/or stock and capital equipment inventories
• Sorts, screens, reviews and distributes incoming and outgoing mail
• Performs miscellaneous job-related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees