Administrative Assistant I (Part-Time) - ADA Student Access & Disability Services

Elgin Community College•Elgin, IL

34d•$17 - $19

About The Position

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. An employee in this classification performs work of routine difficulty by providing clerical and administrative support to Student Access & Disability Services. Work is distinguished by the ability to perform well defined, semi-routine functions with supervision and requires basic technical knowledge of the department. General supervision is received from the assigned manager.

Requirements

High school diploma or general education degree (GED); or equivalent combination of education and/or experience.
Good knowledge in Microsoft Office software and use of the Internet.
Working skill in written and verbal communication and customer service.

Nice To Haves

Some knowledge in using databases, including enterprise-wide databases (e.g. Datatel).

Responsibilities

Receive, sort, file and retrieve forms, correspondence and documents, exercising discretion when working with confidential information.
Compile reports and summaries of work; update, check and complete records, forms and documents.
Verify discrepancies and make corrections.
Process documents to update and maintain files/records.
Research records and disburse information.
Establish and maintain filing systems.
Compose, format and type routine correspondence, reports and other documents.
Provide general reception duties.
Answer and route telephone calls.
Coordinate calendars, schedules, training, travel arrangements, meetings and special events.
Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts.
Operate a variety of office equipment.
Order office and program supplies, including arranging for equipment maintenance.
Orient, train or back up other clerical staff.
Perform other job-related duties as assigned which pertain to the job description.
Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.