Southern NH Health System - Administrative Assistant I - Security - Full Time

SolutionHealth • Nashua, NH

1d • Onsite

About The Position

The Administrative Assistant provides essential support to the Security Department, Emergency Management, and EMS Coordinator to ensure optimal department operations. This role involves complex secretarial and administrative duties requiring comprehensive knowledge of departmental functions and systems. The position demands independent thinking, initiative, and collaborative teamwork.

Requirements

• Education: High School Diploma or equivalent (Associate’s degree in business administration preferred).
• Experience: Minimum 2 years as an administrative assistant.
• Proficiency with Windows 365 suite (Word, Excel, Outlook, PowerPoint, Publisher), OneDrive, Teams, and Workday.
• Knowledge: Basic understanding of medical terminology.
• Skills: Excellent verbal and written communication.
• Attention to detail and timely task completion.
• Abilities: Ability to manage and prioritize multiple tasks effectively.

Nice To Haves

• Experience with card access systems and ID badging.
• Strong customer service skills (preferred).

Responsibilities

• Perform administrative tasks to support Security, Emergency Management, and EMS, including:
• Typing and editing policies, letters, reports, and meeting minutes.
• Preparing meeting materials (graphs, spreadsheets, presentations).
• Creating communication materials (brochures, newsletters, intranet content).
• Processing purchase orders and maintaining records.
• Scheduling meetings and managing calendars.
• Answer calls, record messages, and respond to inquiries professionally.
• Oversee Kronos timekeeping accuracy.
• Assist with budgeting and supply ordering.
• Maintain and operate access control software (ID badges, door access).
• Administer parking policy database and contested ticket resolution.
• Coordinate EMS continuing education courses and events.
• Manage inventory and office supplies for Security and Emergency Management.
• Prepare reports, memos, and presentations.
• Perform other duties as assigned.

Benefits

• Health, dental, prescription, and vision coverage for full-time & part-time employees
• Short-term, long-term disability, life & pet insurance
• Tuition & certification reimbursement (up to $4,000/year)
• Nursing Student Loan Paydown Program
• 403(b) Retirement savings plans with company matching
• Continuous earned time accrual & So much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees