Administrative Assistant I

NORTHEAST COMMUNITY CLINIC•Alhambra, CA

15h•$22 - $27

About The Position

The Administrative Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties. Schedule: Flexible, may require some evening and weekends

Requirements

Microsoft Office/Word/Excel/Outlook
Excellent Communication Skills
Excellent Customer Service Skills
Ability to work as a team player and work independently
Reliable transportation
Must be able to travel from facility to facility
This position requires 10 % travel outside the local area.
A.A. degree in Business Administration, or coursework in related field (experience may substitute for education)
Proficiency in Microsoft Office applications
Excellent proofreading and grammar skills
Minimum 2-3 years administrative experience (high-level administrative support preferred)
Commitment to goals and philosophy of Northeast Community Clinic
Valid State Identification

Nice To Haves

Bi-lingual Spanish/English (preferred)

Responsibilities

Prepares correspondence, reports, agendas and spreadsheets
Arranges appointments, conferences and travel
Coordinate meetings, take meeting minutes, maintains files
General office duties: filing, faxing, photo copying and order office supplies for department
Manages multiple calendars
Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses
Handles phones and assists visitors and interacts with various vendors
Prepares expense reports
Prepares presentations
Plans and coordinates multiple projects for completion
Handling of all incoming/outgoing correspondences for department
Maintain a positive working relationship with staff
Other duties as assigned by supervisor/ Manager