Administrative Assistant I or II - Communications - Juneau

Central Council Tlingit & Haida Indian Tribes•Juneau, AK

just now•Onsite

About The Position

The Administrative Assistant – Communications Support provides administrative and entry-level communications support to ensure effective coordination, organization, and delivery of internal and external communications. This position serves as a key support role for the Communications team by assisting with scheduling, coordination, content preparation, and outreach efforts. The incumbent helps ensure communications are timely, accurate, and aligned with Tlingit & Haida’s mission, values, and cultural integrity.

Requirements

Knowledge of general administrative practices and office procedures
Strong written and verbal communication skills
Ability to organize, prioritize, and manage multiple tasks with attention to detail
Basic understanding of communication tools and platforms (social media, email, web updates)
Ability to learn new systems and technology quickly
Strong customer service and interpersonal skills
Ability to work independently and collaboratively in a team environment
Cultural awareness and respect for Tlingit, Haida, and Tsimshian communities
Ability to maintain professionalism and confidentiality
High School Diploma or GED
3 years of clerical experience (for Administrative Assistant I)
Valid Driver’s License required for some departments (for Administrative Assistant I)
High School Diploma or GED
5 years of clerical experience (for Administrative Assistant II)
Valid Driver’s License required for some departments (for Administrative Assistant II)

Nice To Haves

Experience supporting communications, marketing, or public relations efforts
Experience with social media platforms or content creation
Familiarity with Microsoft Office and basic design tools (e.g., Canva)
Experience working with Tribal organizations or diverse communities

Responsibilities

Provide general administrative support including scheduling meetings, maintaining calendars, and coordinating logistics
Prepare, format, and distribute documents, reports, and correspondence
Track communication requests and maintain organized records and files
Maintain distribution lists, contact databases, and shared communication resources
Assist with purchasing, invoicing, and basic budget tracking as needed
Serve as a point of contact for internal and external inquiries, directing requests appropriately
Assist with drafting and formatting basic communications such as newsletters, announcements, flyers, and social media posts
Coordinate content collection across departments, including gathering updates, photos, and event information
Support posting and updating content on websites, social media platforms, and internal communication tools
Draft copy while ensuring clarity, consistency, and accuracy
Assist in maintaining a communications calendar and tracking deadlines
Support outreach efforts, campaigns, and community engagement activities
Assist with planning and coordinating communication-related events and outreach efforts
Support event logistics including materials preparation, setup, and follow-up communications
Help capture content (photos, notes, highlights) for post-event communications
Maintain confidentiality of sensitive information
Perform other duties as assigned