Administrative Assistant I- Nursing

Indian River State College • Fort Pierce, FL

20h • $17

About The Position

Are you someone who thrives on keeping things organized while supporting meaningful work? Join our Nursing Department at Indian River State College, where your attention to detail helps future nurses succeed and strengthens the health of our community. You’ll be the steady, reliable presence that keeps our department running smoothly. From coordinating schedules and supporting faculty to assisting students and managing day-to-day operations, your work will make a real difference behind the scenes. About Us Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive. Why Join the River When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day. What We Offer At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes: · Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP). · Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage. · Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options. · Time for You: Generous paid vacation, personal, and sick leave to support work-life balance. · Perks & Discounts: Reduced rates on services and tickets to local attractions. · Growth & Development: Professional development programs, leadership training, and opportunities to advance your career. JOB SUMMARY: Under minimal supervision, this position assists with administrative, student support, financial, and general office support for the Division of Nursing. Collaborates on initiatives to promote nursing programs and works with college staff, community, and hospital partners for the College. Coordinates office functions, manages data and reports, assists with event planning, and serves as a key point of contact for internal and external communications relating to student support, recruitment, and completion.

Requirements

• Associate’s degree; two (2) years of related work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Knowledge of IRSC Nursing Department programs, including Baccalaureate, Associate Degree, Practical Nursing, and Nursing Assistant.
• Skill in working with Microsoft Office, including Excel, Access, and Windows-based applications.
• Skill in organizing, prioritizing, time management, solving problems, and using resources effectively.
• Ability to make decisions, collaborate with others, work independently, multi-task, and be self-motivated.
• Valid drivers license
• Works Monday through Friday (8am—5pm), Summer Hours: Monday through Thursday (7am-5:30pm) with some additional evening or weekend hours as needed.

Responsibilities

• Support the Dean with the daily operations of the School of Nursing, including composing letters, preparation of accreditation documentation, filing, faxing, and document preparation.
• Receive, screen, and reroute incoming telephone calls and concerns from faculty, staff, administration, and students and responding professionally and appropriately by college policy.
• Works with others to promote nursing programs; assists students relating to program inquiries, application processing, registering, and program completion; coordinates and participates in major recruiting events as they relate to nursing.
• Create research and reports using Microsoft Access, Excel, Word, and PowerPoint, develop databases regarding student enrollment, student retention, completion, and job placement for the division.
• Arrange and attend meetings, prepare and distribute related agendas and minutes.
• Monitor certification/recertification for the division faculty, create files, and organize paperwork for signatures.
• Generate requisitions for supplies, assist in monitoring budget to ensure funds are available; submit faculty and adjunct pay; reconcile purchase card purchases, receipts, and expenditures.
• Build course schedules, make room reservations, and collect required semester-related documentation such as door schedules, syllabi, student rosters, and course grades.
• Maintain accurate records; monitor and complete reports for enrollment, retention, and completion; prior learning assessments, industry certifications; clinical placement; accreditation and regulatory reporting; and works collaboratively with staff to support degree completion through degree audit reviews, student monitoring and tracking, and similar strategies.
• Completes all other duties and responsibilities as assigned.

Benefits

• Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
• Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts: Reduced rates on services and tickets to local attractions.
• Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree