Administrative Assistant I, HSI -50%

Santa Rosa Junior College • Santa Rosa, CA

366d • $2,286 - $2,779

About The Position

Under general supervision, perform administrative support duties requiring proficiency in more than one of the areas of office management, fiscal management, or customer relations; may supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required. This is a regular, part-time (0.5 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 12:00pm. This position is contingent upon funding and Board approval.

Requirements

• Graduation from high school.
• A minimum of one year of administrative assistant experience.

Nice To Haves

• Completion of an administrative assistant certificate (or equivalent coursework).
• Type or keyboard at a minimum of 45 words per minute.

Responsibilities

• Assists students, staff and the public and refers to appropriate area/department if needed.
• Performs various administrative support tasks related to an assigned area(s)/department(s); organizes, prioritizes, and completes tasks in a timely manner.
• Answers questions and explains District policies and procedures related to the assigned area(s)/department(s).
• Keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, purchase requisitions, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats.
• Enters course outline submissions and revisions into the College curriculum database from material provided.
• Schedules meetings and conferences; attends meetings, takes notes and prepares minutes.
• Monitors budgets; prepares purchase requisitions, budget transfers and supply orders electronically.
• Creates and maintains spreadsheets and databases.
• Compiles statistical information and prepares reports.
• Collects monies received, issues receipts and prepares bank deposits.
• Updates and/or maintains a web site.
• Provides administrative support for assigned area(s)/department(s).
• Oversees the maintenance and repair of department office equipment.
• Delivers, retrieves and sorts area/departmental mail.
• Maintains complete and accurate filing systems.
• May supervise and organize the work of student employees and short-term, non-continuing employees.

Benefits

• Salary Range: $2,286.00 - $2,779.00 per month.
• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents.
• Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees).
• Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED