Administrative Assistant I, Health Sciences

Pitt Community College • Greenville, NC

396d • $35,047 - $43,809

About The Position

The Administrative Assistant I in Health Sciences provides essential administrative and clerical support to the health sciences division at Pitt Community College. This role involves assisting faculty, managing communications, organizing events, and maintaining records, all while ensuring confidentiality and compliance with relevant regulations.

Requirements

• Minimum associate's degree in office administration or related field from a regionally accredited college or university.
• Minimum of three years full-time experience in an office or clerical setting; experience at a college or university preferred.

Nice To Haves

• Proficiency with email, word-processing, spreadsheets, databases, and presentation software.
• Experience in health sciences admissions policies and processes.

Responsibilities

• Perform various administrative and clerical duties in support of health sciences faculty.
• Assist in planning and implementing health sciences recruiting activities.
• Provide administrative support to health sciences admissions staff.
• Perform word processing duties including composing correspondences and preparing reports.
• Schedule appointments and coordinate logistical arrangements for meetings.
• Prepare meeting agendas and record meeting minutes.
• Sort and distribute mail as necessary.
• Maintain and organize files, ensuring proper archiving or destruction.
• Answer telephone calls and provide information or route calls appropriately.
• Assist with travel arrangements and prepare reimbursement documentation.
• Greet visitors and provide assistance or direct them as needed.
• Prepare and distribute adjunct faculty contracts.
• Maintain confidentiality of sensitive information in accordance with college policies.
• Provide program information to students and external agencies.
• Maintain an inventory of office equipment and supplies.
• Operate and maintain standard office equipment.
• Assist with the development and revision of program marketing materials.
• Assist with health sciences admissions and registration as needed.
• Order and distribute equipment and supplies as approved by the dean.
• Request clearance for students from hospitals based on background checks.
• Assist with verification of students' health records and scan them into Etrieve.
• Participate in division and institutional meetings and committees.
• Attend in-service training and professional development opportunities.
• Complete duties in compliance with college standards and policies.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Life insurance coverage
• 401k retirement savings plan
• Paid holidays
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree