ADMINISTRATIVE ASSISTANT I - 60053142

State of Florida • Gainesville, FL

394d • $33,760 - $56,956

About The Position

The Administrative Assistant I position at the Florida Department of Children and Families (DCF) is a highly responsible role that provides essential administrative support to the Office of the Hospital Administrator, Assistant Institution Superintendent, and Chief Legal Counsel. The role involves coordinating a variety of activities, managing correspondence, and assisting in the hiring process, while ensuring compliance with policies and procedures. The position requires independent judgment, attention to detail, and effective communication skills to interact with various stakeholders.

Requirements

• A bachelor's degree from an accredited college or university and one year of administrative experience.
• A master's degree from an accredited college or university can substitute for the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Nice To Haves

• Knowledge of administrative principles and practices.
• Ability to collect, evaluate, and analyze data relating to administrative functions.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.

Responsibilities

• Provide high-level administrative support to the Hospital Administrator, Assistant Institution Superintendent, and Chief Legal Counsel.
• Assist in the completion of hiring and separation packets, ensuring all required documents are accurately completed and forwarded to HR.
• Manage all postal pieces coming in and out of the Center, including outgoing resident mail according to Center policy.
• Prepare internal and external correspondence for signatures and respond to information requests.
• Coordinate office services by tracking and reviewing progress on special assignments to department heads.
• Manage the calendar for the Hospital Administrator, including scheduling meetings and events.
• Maintain a master file of current Department and Center policies and procedures, interpreting them for visitors and the public.
• Independently perform special assignments and projects as assigned by management.
• Serve as backup to the Administrative Assistant II position in preparing medication court dockets and coordinating necessary communications.

Benefits

• Health insurance
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• Retirement plan options, including employer contributions
• Nine paid holidays and one Personal Holiday each year
• Flexible Spending Accounts
• Opportunities for career advancement
• Tuition waiver for public college courses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree