Administrative Assistant - Human Resources

Dona Ana County • Las Cruces, NM

389d • $37,939 - $60,653

About The Position

The Administrative Assistant supports the Human Resources department by performing a wide variety of complex and confidential administrative duties and support functions. This role is essential for ensuring smooth operations within the HR department and involves interacting with employees, residents, and other departments.

Requirements

• High school diploma or equivalent.
• Five years of full-time experience in increasingly responsible administrative, accounting, budgeting, or support services experience.
• Valid driver's license with an acceptable driving record.

Nice To Haves

• Bilingual (English/Spanish) preferred.

Responsibilities

• Answer calls, greet and receive visitors, acting as a liaison between the HR department and other County departments.
• Research requests and complaints, responding in person, by telephone, or in writing according to established policies and regulations.
• Receive and distribute mail and process outgoing mail, logging, prioritizing, and routing correspondence.
• Maintain appointment and meeting schedules, coordinating meetings and conferences including room reservations and setup.
• Attend meetings, post legal notices, and take minutes as required.
• Arrange travel schedules, reservations, prepare itineraries, and coordinate reimbursement.
• Coordinate schedules, travel arrangements, agendas, and logistics for candidate interviews.
• Compose, type, edit, and review a variety of correspondence ensuring accuracy in spelling, grammar, and composition.
• Assist with service awards and preparation of items for the Board of County Commissioners (BOCC).
• Assist with the coordination of events and ceremonies, and other office activities as requested.
• Prepare and process various business transactions such as purchase orders and invoices.
• Order and maintain office supplies, equipment, and related inventories.
• Plan and prioritize assignments and projects, managing information flow in a timely manner.
• Prepare and maintain a variety of files and records, ensuring accuracy.
• Coordinate and perform timekeeping and payroll functions, answering questions related to pay and leave.
• Coordinate budget-related functions and act as the point of contact on department budget matters.
• Examine and compose reports based on research findings, reviewing materials to determine necessary actions.
• Monitor critical action items to ensure department heads are briefed for meetings and events.
• Demonstrate continuous effort to improve operations and provide quality customer service.
• Maintain confidentiality in all matters.

Benefits

• Equal Employment Opportunity Employer
• Reasonable accommodations for applicants with disabilities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED