Administrative Assistant (Hourly)

Virginia Commonwealth University • Richmond, VA

211d • $15 • Hybrid

About The Position

Welcome to Virginia Commonwealth University (VCU) … a world UNLIKE any other! At VCU, we are UNCOMMON and UNLIKE any other university. A premier, urban, public research university nationally recognized as one of the best universities in Virginia. We know that the unique backgrounds and life experiences of the Virginia Commonwealth University (VCU) community are what drive the university forward. Together, we're forging a future that is built by us. Here, artists and engineers, doctors and designers come together to re-imagine the human experience and tackle the problems of tomorrow. VCU's Office of the Vice President for Research and Innovation invites all interested candidates to apply for our (HOURLY) Administrative Assistant position! This position reports to the Business Manager and will work with other faculty/staff on special projects, contributing to assigned research and organization projects related to the work of the Office of the Vice President for Research and Innovation (OVPRI). Assisting with invoice database, and providing administrative support for project management, event planning, and general office needs, responsible for managing the front desk and professionally greeting visitors. Duties include but are not limited to maintaining and editing project documents and files, preparing for and managing meeting logistics, calendar management, typing and data entry, drafting correspondence, small event management projects, and other assigned administrative tasks. This professional will also engage with OVPRI stakeholders independently as assigned, set-up events, and provide support to senior leadership and assistance with special projects when needed. The position requires in-office attendance on Monday, Wednesday and Friday. Also, some remote work is approved.

Requirements

• 3 or more years of professional administrative experience
• Proficient with Microsoft Office suite, Google, and calendar management
• Experience with Zoom and other virtual meeting platforms
• Exceptional communication skills, including oral and written, professional emails, and documentation notes
• Ability and eagerness to learn from others
• Ability to work flexible hours, up to 29 hours per week, mainly Monday, Wednesday & Friday
• Demonstrated experience working in and fostering an environment of respect, professionalism, and civility with a population of faculty, staff, and students from various backgrounds and experiences

Nice To Haves

• Bachelor's degree or an equivalent combination of education and experience
• Excellent interpersonal skills
• Strong analytical and critical thinking skills
• Strong organizational skills and the ability to meet deadlines
• Ability to engage stakeholders virtually and at in-person events
• Ability to work independently, but in a collaborative team environment
• Detail-oriented, organized, reliable, responsible, and proactive

Responsibilities

• Assist with invoice database management
• Provide administrative support for project management and event planning
• Manage the front desk and greet visitors professionally
• Receive, sort, and deliver mail and packages throughout the office
• Maintain and edit project documents and files
• Prepare for and manage meeting logistics
• Manage calendar and perform typing and data entry
• Draft correspondence and manage small event projects
• Engage with OVPRI stakeholders independently as assigned
• Set up events and provide support to senior leadership

Benefits

• Hourly pay of $15.00/hour
• Flexible working hours with some remote work approved

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed