Administrative Assistant (hourly)

Nys Department Of Civil Service • New York, NY

96d • $32 - $32 • Remote

About The Position

The Administrative Assistant will coordinate administrative activities within the Chief Information Office, providing support to Executive level staff and maintaining frequent contact with representatives at all levels, including the Governor's Office, Division of the Budget, State Legislature, and other State and Federal agencies. The incumbent will have daily access to highly confidential information and files.

Requirements

• Bachelor's degree.

Nice To Haves

• Four years of Executive Assistant or Administrative Support Experience.
• New York State experience.
• Highly organized and detail oriented.
• Excellent verbal and written skills.
• Highly professional in demeanor, able to interface easily with people at all levels, including state executives.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook.
• Knowledge of Microsoft Office 360 and SharePoint.
• Ability to multi-task.

Responsibilities

• Manage the general administrative and secretarial activities of the Executive Office.
• Coordinate, log and track all correspondence received, including opening, reviewing, sorting and distributing mail to Executive level staff.
• Prepare correspondence for the signature of Executive level staff, including formatting and writing correspondence and coordinating information with other ITS staff.
• Receive and screen telephone inquiries from internal ITS staff, other State government officials, and the general public, responding directly to inquiries or referring them to appropriate staff as necessary.
• Maintain proper supplies for the Executive Office.
• Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned by Executives.
• Prepare and/or edit reports, memos, letters, press releases and other documents using software related to word processing, spreadsheets, databases and presentations.
• Coordinate and monitor ongoing projects, programs and activities of interest and concern to Executives, and maintain contact with program management to ensure the availability of accurate, up-to-date information.
• Coordinate meetings, travel, conferences and organization-wide activities.

Benefits

• Generous benefits package worth 65% of salary, including holiday and paid time off.
• Thirteen (13) paid holidays annually.
• Up to Thirteen (13) days of paid vacation leave annually.
• Up to Five (5) days of paid personal leave annually.
• Up to Thirteen (13) days of paid sick leave annually for PEF.
• Up to three (3) days of professional leave annually to participate in professional development.
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.
• Up to 50% telecommuting.
• New York State Employees' Retirement System (ERS) Membership.
• NYS Deferred Compensation.
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds.
• Public Service Loan Forgiveness (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree