Administrative Assistant - HMCT Division

Duke University • Durham, NC

256d

About The Position

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. Duke Health Integrated Practice comprises more than 110 primary and specialty outpatient clinics, extending the reach of Duke Health's mission across the state of North Carolina. We are seeking an Administrative Assistant to support 6 faculty with administrative tasks.

Requirements

• High school education or equivalent.
• Two years of administrative support experience of increasing variety and/or complexity.
• Executive level calendar experience, travel arrangements, good clerical skills are needed.

Responsibilities

• Faculty administrative tasks, CV's/Manuscripts, faculty correspondence.
• Coordinate complex faculty meetings, maintain complex calendars, CME conferences, Faculty speaking engagements.
• Coordinate domestic and international travel (air, hotel, car rental) for faculty and distinguished guests, completing all expense reports, honorariums, and itineraries.
• Plan/coordinate program events/conferences.
• Schedule complex meetings.
• Prepare memorandums/letters from transcription and prepare independent correspondence for faculty.
• Financial concur reconciliation, honorariums, reimbursements.
• Manuscripts for publications with updates & signatures.
• QGenda / run reports from Duke systems.
• Concur / financials.
• Order business cards.
• Office coverage / phones / FedEx / distribution of faxes & mail.
• Medical record scanning in Solarity.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED