Administrative Assistant Healthcare Specialist

Ivy Tech Community College•Fort Wayne, IN

10d

About The Position

Position provides direct administrative and clerical support to the Healthcare Specialist program and serves as a back-up for the School of Health Sciences. This position entails independent work effort, maintaining confidentiality, and developing strong working relationships both inside and outside the department. Major Responsibilities: Performing receptionist duties such as greeting students and answering telephone inquiries. Prepare reports, rosters, and program announcements at the request of supervisor, faculty, and/or Dean. Work in conjunction with program chair/faculty to build and update course schedules. Respond to student concerns regarding advising, degree structure, scheduling conflicts, change in enrollment status and account holds; refers students to appropriate offices. Copy, collate and distribute materials. Schedule meeting rooms. Complete purchase requisitions for office and teaching supplies, food, and equipment along with work orders, and other college forms as needed. Attend program/school meetings and advisory committee meetings as requested; may also be requested to take minutes at those meetings. Enter student information after forms are completed by faculty (program changes, registration, etc.) as needed and maintain student files. The above list of duties and responsibilities are not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. Full-time, benefits-eligible position with no enrollment waiting period. Excellent benefits include: Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, short-term disability, as well as other voluntary benefits Retirement plan with 10% employer contributions, no match necessary and no waiting period for enrollment, does have a 2 year vesting period Employer contribution to Health Savings Account (with Choice Plan medical insurance) Free Ivy Tech tuition for employee, spouse, and dependents For those pursuing higher degrees, Tuition Reimbursement at other institutions. Eligible employer under the DOL Public Service loan forgiveness program. Opportunities for professional development Paid time off: Vacation and Sick time accrued biweekly Paid holidays: 9 days plus winter break between December 25th and January 1st We are looking for a candidate who is committed to an environment where team members feel valued, respected and supported. The ideal candidate will demonstrate a strong commitment to a workplace culture that recognizes and appreciates varied perspectives, backgrounds, and experiences. We are seeking someone who is passionate about creating and maintaining a team dynamic that encourages open communication and mutual respect.

Requirements

High School diploma or equivalent
Excellent communication skills along with appropriate customer service skills and professional conduct
Proficient in the use of Microsoft Office software and ability to learn new software platforms
Ability to work in a team-oriented environment
Ability to consistently meet deadlines
Ability to follow through and give attention to detail
Selected candidate for employment will be subject to pre-employment background checks, including criminal history checks, and any offer of employment will be contingent upon that outcome.
Official transcripts due at hire.

Nice To Haves

Associate degree or higher preferred
Two years of related experience preferred

Responsibilities

Performing receptionist duties such as greeting students and answering telephone inquiries.
Prepare reports, rosters, and program announcements at the request of supervisor, faculty, and/or Dean.
Work in conjunction with program chair/faculty to build and update course schedules.
Respond to student concerns regarding advising, degree structure, scheduling conflicts, change in enrollment status and account holds; refers students to appropriate offices.
Copy, collate and distribute materials.
Schedule meeting rooms.
Complete purchase requisitions for office and teaching supplies, food, and equipment along with work orders, and other college forms as needed.
Attend program/school meetings and advisory committee meetings as requested; may also be requested to take minutes at those meetings.
Enter student information after forms are completed by faculty (program changes, registration, etc.) as needed and maintain student files.

Benefits

Medical insurance
dental insurance
vision insurance
life insurance
spouse/child life insurance
long-term disability
short-term disability, as well as other voluntary benefits
Retirement plan with 10% employer contributions, no match necessary and no waiting period for enrollment, does have a 2 year vesting period
Employer contribution to Health Savings Account (with Choice Plan medical insurance)
Free Ivy Tech tuition for employee, spouse, and dependents
Tuition Reimbursement at other institutions
Eligible employer under the DOL Public Service loan forgiveness program.
Opportunities for professional development
Paid time off: Vacation and Sick time accrued biweekly
Paid holidays: 9 days plus winter break between December 25th and January 1st