Administrative Assistant - Health Department

SJRMC Joplin Missouri • Joplin, MO

253d • $15

About The Position

The Administrative Assistant at the Joplin Health Department performs a variety of routine, complex, and specialized administration support activities to support a specific division or department. This role requires successful post-offer completion of a background investigation, physical exam, and drug test (including marijuana/THC) as a condition of employment with the City of Joplin.

Requirements

• High school diploma or GED equivalent required.
• Two years of administrative support or related work experience required; medical billing experience is preferred but not required.
• Possess and maintain a valid state issued driver's license.

Nice To Haves

• Advanced coursework in Office Management, Office Practices, or closely related discipline is preferred and may be substituted for one year of required experience.

Responsibilities

• Answers phone calls and in-person requests from public and City staff; provides appropriate information or research requests and follows-up with the caller in a timely manner.
• Provides timely and professional customer service to the public and city staff.
• Prepares professional written correspondences, reports, bid packets, grant proposals, request for proposals, and presentations for use by departmental staff.
• Processes payment requests for payment to outside entities or reimbursement for employees.
• Assists with budget; monitors budget expenditures, assists in budget document preparation, and financial report compilation.
• Maintains or collects timesheets of department employees to ensure timely supervisory review and processing of payroll.
• Processes purchase orders. Maintains a variety of records and files, including business inspection reports.
• Processes documents, forms, and permits for departmental use.
• Creates and maintains accurate records related to program participants/patients/defendants/victims in compliance with Federal, State, and local statutes, regulations, or policies.
• Enters routine, detailed and confidential data accurately into computerized systems for departmental use and reporting purposes.
• Maintains records and filing systems containing specialized or confidential information and materials in compliance with the State and City recordkeeping requirements.
• Develops payment plans; accepts funds and records and tracks payments accurately.
• Researches and prepares various reports and correspondence regarding Department activities/programs.
• Provides program information and literature to educate community and program participants.
• Provides public information to citizens in compliance with Missouri Sunshine Law and City policy.
• Maintains schedules and calendars for programs, clinics, and staff.
• Performs routine office duties such as filing, copying, faxing, drafting correspondence, emails, etc. for use by self or on behalf of other City staff.

Benefits

• Starting at $15.04 per hour, $31,277 annually.
• Health insurance for employees and their immediate family members, with the City paying 100% of the premium for employees and a portion for family coverage.
• 2 weeks of vacation accrual per year.
• 11 paid holidays per year + 3 paid 'floating holidays' per year.
• Free life insurance to the employee, with supplemental options.
• Dental insurance starting at $9.02/month with fully covered preventive services.
• Vision insurance starting at $1.44/month.
• Tuition reimbursement, longevity pay, Care Leave and sick leave buy-back programs.
• Missouri LAGERS Retirement - employees do not pay into it; employee is fully vested after only 5 years of employment.
• Access to 457 retirement plans with several benefits over traditional 401k plans.
• Free library cards & gym access, fun employee events, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED