Administrative Assistant Health Care Careers

Cecil College • North East, MD

10d • $21 - $33

About The Position

Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees. Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware. With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs. Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status. Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia. Applicants must be currently authorized to work in the US, as the College does not offer Visa sponsorships. JOB SUMMARY: Provides administrative assistance to the Health Care Careers and Academic Programs. Support program with data collection and management related to Cecil College. Provides administrative support for students in the admission process. Assist with financial administrative management in coordination with the Assistant Director of Health Care Programs. Provide clerical support to the Health Care Careers Programs area of Academic Programs. Manages the office department activities related to the Health Care Careers area. Assists with the maintenance of files related to faculty and students in the Health Care Careers area. Assists with planning and provides support for events hosted by the Health Care Careers area.

Requirements

• Minimum Associate degree
• Two (2) years of work experience in a related field.
• Must have excellent written, oral, and interpersonal communication skills.
• Proficiencies Microsoft Office Suite

Nice To Haves

• Knowledge of/experience in the healthcare field preferred

Responsibilities

• Collects and collates data to maintain a current and historical record of all program activities.
• Manage calendars, schedule meetings, and coordinate events, including academic sessions and departmental activities
• Assures accuracy of information shared with advising, admissions, marketing, and student services about the Health Care Career programs.
• Collects and maintains accurate records and documentation for both academic programs, faculty and student – related activities faculty records including but not limited to professional license, CPR, and continuing education information for accreditation and legal purposes.
• Assist students with program inquiries, admissions and registration processes.
• Maintains a Health Care Careers student database, develops the digital application, collects and processes data related to prospective students, and creates and modifies admissions documents.
• Schedule appointments with prospective students in person or virtually and advise students on course schedules, prerequisites, and program information and requirements.
• Provides support to students in obtaining information related to health care certifications, internships, and job placement.
• Serves as a point of contact between faculty, staff, students, and external partners such as clinical agencies, health care providers, and accrediting bodies.
• Prepares and sends out communication to students, faculty, and stakeholders regarding program updates, deadlines, and policy changes.
• Maintain inventory of office supplies, equipment and educational material for the Health Care Careers program
• Order and organize textbooks, instructional resources, and other materials needed for academic courses and workshops.
• Assist with ensuring the health care programs meet accreditation and regulatory standards.
• Help track and maintain necessary documentation for audits, assessment and other compliance – related process for accreditation and reaccreditation
• Assist with managing the department’s budget by tracking expenditures and processing invoices
• Serves as the point of contact, coordinating funding request, scholarships, or grants. Additionally, coordinates with the testing center, and ensures students have the most current information regarding testing options.
• Takes and maintains minutes electronically related to all Health Care Careers departments and Advisory Board meetings.
• Monitors, maintains, and updates Health Care Careers department’s student records related to contact information, academic records/files, and alumni lists electronically.
• Performs additional tasks or projects as needed to support the goals of the department and college.
• Other duties as assigned.
• Adheres to all College policies and procedures.

Benefits

• Cecil College offers full-time employees a comprehensive benefit package offering medical, dental and vision coverage for employee and eligible dependents; generous annual, sick and personal leave; 19 paid holidays; tuition assistance and tuition waiver based on eligibility guidelines; opportunity to enroll in retirement accounts (403B or Maryland State Retirement System based on eligibility guidelines); voluntary retirement account with TIAA or Fidelity, employee paid short term disability, employer provided basic life insurance and accidental death insurance, and employee paid voluntary life insurance, access to Fitness Center, and library.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree