Administrative Assistant - Head Start

Montgomery County Intermediate Unit 23 • Norristown, PA

1d • $24 • Onsite

About The Position

A vacancy exists for an Administrative Assistant - Head Start in the Office of Early Childhood Services - Head Start with the Montgomery County Intermediate Unit.

Requirements

• Two year degree in a business-related field or high school diploma/G.E.D. with equivalent experience.
• Four (4) years' experience in a administrative support field with record of increasing responsibilities strongly preferred.
• High level of customer service to both internal and external clients
• Ability to operate office equipment
• Microsoft Office, proficiency in WORD and Excel required
• Ability to use computer technology efficiently
• Experience with contracts, general operating budgets, and grants.
• Must know how to format business correspondence/reports
• Ability to learn new technology applications independently in a timely manner
• Strong verbal, written, and interpersonal skills.
• Experience in office procedures.
• Ability to work independently without direct supervision.
• Ability to handle multiple tasks/projects concurrently and to organize and prioritize work to meet all deadlines.
• Ability to work with and relate to young children and their families.
• Original certificates of clearance from the State Police, the Child Abuse Registry and PDE FBI

Responsibilities

• Welcome families and visitors to our early learning programs in a positive and professional way.
• Answer telephones and take and relay messages.
• Communicate early learning program concerns (facilities issues, etc.) to program administrator in a timely manner and assist in resolution of concerns as needed.
• Coordinate the acceptance of food deliveries and prep food in a timely and accurate manner according to program standards
• Provide administrative support for the Head Start leadership team.
• Maintain reports, invoices, service plans, budgets, etc. as requested in a timely manner.
• Type reports, letters, memoranda, requisitions, and forms using applicable word processing tools.
• Maintain various records using financial and related databases and spreadsheet technology as appropriate.
• Will collaborate with Family Engagement Worker to ensure consistent and accurate recruitment and enrollment structure for early learning programs.
• Maintain a positive working relationship with MCIU staff, Policy Council Members, parents, government officials and a wide variety of service agencies.
• Maintain program, client, and employee confidence by keeping information confidential.
• Perform any other job-related duties as assigned by the Program Administrator.
• Attend all staff meetings and related in-service training

Benefits

• Competitive salary.
• Comprehensive benefits, including medical, dental, prescription, and vision insurance coverage.
• Tuition reimbursement.
• Eligibility for federal student loan forgiveness.
• Participation in PSERS (Public School Employees' Retirement System).
• Paid time off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees