Administrative Assistant, Hardware Technology

Apple • Cupertino, CA

20h • Onsite

About The Position

This administrative role provides comprehensive support for a large engineering team, focusing on essential operational tasks. Key responsibilities include managing team logistics such as new hire onboarding, purchasing, and asset inventory, as well as acting as the primary point of contact for facilities management. The role also involves planning and executing team events, overseeing space planning and conference room schedules, and ensuring a secure work environment through access management and audits. The administrator is also responsible for maintaining office supplies and managing financial reconciliation for team purchases. The role requires both physical and cognitive capabilities to effectively manage the dynamic environment. Physical requirements include the ability to move between buildings, transport supplies, and handle light office tasks like setting up meeting spaces and events. This position is onsite and requires consistent in-office presence, with remote work being a supported, but not primary, option. The role demands strong problem-solving and critical-thinking skills to address complex situations, as well as excellent time management and multitasking abilities. A high level of attention to detail, sound decision-making, and clear communication skills are essential. Finally, the role necessitates confidentiality and discretion due to the sensitive nature of the information and secure areas involved.

Requirements

• 3 years admin experience in a fast paced corporate environment
• Experience managing complex calendars commensurate with the role requirements
• Experience managing various projects and events from conception to completion
• High proficiency with a variety of applications such as Apple Calendar, Keynote, Pages, Slack, and Excel/Numbers
• This role requires onsite presence directly supporting our teams in the office up to 5 days a week from the beginning to the end of their shift.

Nice To Haves

• BA/BS degree
• Ability to maintain consistent attention to detail, be able to prioritize and independently manage their time in a fast-paced atmosphere where there are often impromptu requests
• Strong written and verbal communication skills; have the ability to exercise tact, discretion and the initiative to efficiently meet the demands of all groups within the team

Responsibilities

• Managing team logistics such as new hire onboarding, purchasing, and asset inventory
• Acting as the primary point of contact for facilities management
• Planning and executing team events
• Overseeing space planning and conference room schedules
• Ensuring a secure work environment through access management and audits
• Maintaining office supplies
• Managing financial reconciliation for team purchases

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees