Administrative Assistant - Global Operations

KLA • Milpitas, CA

2d • $34 - $58

About The Position

This position requires proven experience in administrative support, polished communication skills, and exceptional attention to detail. The ideal candidate will be experienced in handling a wide range of administrative support tasks in a discreet and confidential manner. We are seeking a candidate who has experience supporting multiple executives across global locations and teams across time zones and someone who takes initiative and is a proactive problem solver.

Requirements

• 5-8 years of administrative and business support experience, with a strong emphasis on executive-level support, calendar management, and travel coordination.
• Proven ability to manage sensitive and confidential information with integrity and discretion.
• Strong written and verbal communication skills, with a high level of professionalism.
• Demonstrated ability to anticipate needs, adapt to changing priorities, and make well-informed decisions.
• Previous experience working independently with minimal daily instructions and supervision.
• Excellent written and verbal communication skills.
• Excellent problem-solving skills.
• Previous experience interacting with VP level executives.
• Strong work ethic; upbeat personality with a can-do attitude.
• Demonstrated sense of urgency, initiative, responsiveness, and a proactive approach to work.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Teams, Zoom) and finance/purchasing systems.
• High School graduate or equivalent with at least 5 years of experience.

Nice To Haves

• Bachelor’s degree in Business Administration, Human Resources, Marketing, Communications, or a related field is preferred but not required.
• Ability to influence, resolve conflicts, and escalate issues appropriately.

Responsibilities

• Provide high-level administrative support to executive leadership across global time zones, including calendar management, meeting coordination, and logistical planning.
• Schedule and coordinate meetings across multiple time zones and organizational levels, including room reservations and catering.
• Organize complex domestic and international travel arrangements, including handling passport and visa requirements.
• Prepare and submit accurate and timely expense reports.
• Support special projects by conducting research, compiling data, and preparing reports and presentations.
• Assist with planning and execution of departmental events, quarterly meetings, and employee recognition programs.
• Serve as a liaison between executives and internal/external stakeholders to ensure smooth communication and workflow.
• Demonstrate excellent organizational skills, acute attention to detail, and the ability to manage multiple tasks in a fast-paced and time-sensitive environment.

Benefits

• KLA’s total rewards package for employees may also include participation in performance incentive programs and eligibility for additional benefits including but not limited to: medical, dental, vision, life, and other voluntary benefits, 401(K) including company matching, employee stock purchase program (ESPP), student debt assistance, tuition reimbursement program, development and career growth opportunities and programs, financial planning benefits, wellness benefits including an employee assistance program (EAP), paid time off and paid company holidays, and family care and bonding leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees