ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group-posted 4 months ago
$20 - $25/Yr
Full-time • Entry Level
West Palm Beach, FL
Merchant Wholesalers, Nondurable Goods
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We are hiring immediately for a full time CMMS COORDINATOR position at Palm Beach Atlantic University. This position plays a vital role in supporting on-site teams with Computerized Maintenance Management System (CMMS) compliance, standardization, and the implementation of best practices. The CMMS Administrator Support Specialist acts as a backup CMMS Coordinator, providing key support in maintaining the efficiency and accuracy of maintenance management processes.

  • Respond promptly to phone calls and emails, providing assistance and guidance on CMMS-related queries and escalate them when necessary.
  • Add new users, assign appropriate access levels in the CMMS, and train team members to ensure they are proficient in using the system.
  • Assist with invoicing, billing, and purchase order processes to ensure accuracy and timely completion.
  • Maintain compliance documents related to OSHA, EPA, and other regulatory standards.
  • Continually monitor and update compliance documents in the CMMS, ensuring all sites adhere to regulations.
  • Monitor Key Performance Indicators (KPIs) through reports and collaborate with supervisors.
  • Oversee the preventative maintenance schedules and create or update procedures and tasks as needed.
  • Create and manage work orders as needed, following the established flow chart process, and monitor and support the deferred maintenance program in alignment with Best Practices.
  • Perform other duties as assigned to support the goals and mission of the organization.
  • Previous experience with Microsoft Office products (PowerPoint and Excel).
  • Experience in CMMS administration, data, and reporting.
  • Administrative support experience preferably in facilities maintenance support services.
  • Proficient in using CMMS software, preferably Maintenance Connection.
  • Experience with data analysis and report generation.
  • Excellent written and verbal communication skills.
  • Computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, Outlook, and the internet.
  • Medical/Dental/Vision Insurance
  • 401K with Company Match
  • Disability Insurance
  • Life Insurance/AD
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace & Employee shopping program
  • Identify Theft Protection
  • Pet Insurance
  • Same day pay
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