ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group • West Palm Beach, FL

173d • $20 - $25

About The Position

We are hiring immediately for a full time CMMS COORDINATOR position at Palm Beach Atlantic University. This position plays a vital role in supporting on-site teams with Computerized Maintenance Management System (CMMS) compliance, standardization, and the implementation of best practices. The CMMS Administrator Support Specialist acts as a backup CMMS Coordinator, providing key support in maintaining the efficiency and accuracy of maintenance management processes.

Requirements

• Previous experience with Microsoft Office products (PowerPoint and Excel).
• Experience in CMMS administration, data, and reporting.

Nice To Haves

• Administrative support experience preferably in facilities maintenance support services.
• Proficient in using CMMS software, preferably Maintenance Connection.
• Experience with data analysis and report generation.
• Excellent written and verbal communication skills.
• Computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, Outlook, and the internet.

Responsibilities

• Respond promptly to phone calls and emails, providing assistance and guidance on CMMS-related queries and escalate them when necessary.
• Add new users, assign appropriate access levels in the CMMS, and train team members to ensure they are proficient in using the system.
• Assist with invoicing, billing, and purchase order processes to ensure accuracy and timely completion.
• Maintain compliance documents related to OSHA, EPA, and other regulatory standards.
• Continually monitor and update compliance documents in the CMMS, ensuring all sites adhere to regulations.
• Monitor Key Performance Indicators (KPIs) through reports and collaborate with supervisors.
• Oversee the preventative maintenance schedules and create or update procedures and tasks as needed.
• Create and manage work orders as needed, following the established flow chart process, and monitor and support the deferred maintenance program in alignment with Best Practices.
• Perform other duties as assigned to support the goals and mission of the organization.

Benefits

• Medical/Dental/Vision Insurance
• 401K with Company Match
• Disability Insurance
• Life Insurance/AD
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace & Employee shopping program
• Identify Theft Protection
• Pet Insurance
• Same day pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Nondurable Goods