Administrative Assistant for High School Principal

Academy School District 20•Colorado Springs, CO

13d•$25 - $27•Onsite

About The Position

Assists the principal with tasks necessary for the efficient operation of the high school. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled Performs other duties as assigned Attains proficient or higher evaluations on established Performance Standards Assists in administrative problem solving, planning, and execution of school goals and objectives Assists the principal in general administrative operations Coordinates school and social functions and events Designs and prepares materials for District Accreditation Committee, NCA, site planning, School Improvement Committee, and/or other district and school-based groups Maintains calendars for school use, may include master calendar, schedule of building use, and administrator’s calendar Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding Maintains office filing systems Monitors, reconciles, and assists the principal, including but not limited to budgets, funding, grants, contracts, payroll, travel, and/or purchasing; may assist with fiscal planning of school’s yearly budget, including participating in seeking alternate sources of funding Opens, sorts, and distributes incoming mail and/or prepares outgoing mail as required Orders supplies and prepares purchase orders Organizes resources and establishes priorities Oversees and/or performs a range of diverse administrative activities; serves as a central point of liaison with students, parents, departments, other schools, the Education and Administration Center, and the community in the decisions of day-to-day matters concerning the school Prepares and maintains confidential notes, minutes, reports, and investigative materials, including expulsion, denial of admission, etc. Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, etc. Provides administrative assistance to the principal, to include the employment process of staff. Provides and/or oversees support activities for the school such as answering telephones, assisting, and resolving problems and inquiries of visitors Provides significant leadership role in building with personnel, students, and parents Records information of all school accidents and files or forwards accordingly Researches information and gathers data to prepare special and/or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources Schedules appointments and maintains principal’s calendars, schedules, events, and/or travel arrangements, as required Utilizes knowledge and understanding of issues to create and compose administrative correspondence and documentation, including minutes from committee meetings

Requirements

Ability to adapt to changing technologies and to learn functionality of new equipment and systems
Ability to communicate effectively verbally and in writing
Ability to create, access, input, retrieve, and manipulate information in various software systems
Ability to establish and maintain accurate record keeping, document management, and filing systems
Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
Ability to follow oral and written instructions
Ability to greet and interact with the public in a courteous and professional manner
Ability to maintain confidentiality
Ability to manage simultaneous demands and set clear priorities
Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
Ability to work independently without direct supervision
Commitment to the education of students as a primary responsibility
Communicates effectively with students and adults in a wide variety of settings
Computer proficiency including office productivity applications
Considerable knowledge of policies, procedures, and overall district functions
Demonstrated ability to manage simultaneous demands and set clear priorities
Demonstrated ability to work well with others in a team setting
Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
Demonstrates effective organizational and time management skills
Detail-oriented
Energetic, creative, innovative, flexible
Excellent cooperative, collaborative, and problem-solving skills
Knowledge of office methods and procedures including appropriate telephone etiquette
Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
Promotes a positive climate, culture, and community
Strong mathematical and analytical skills
Strong organizational, interpersonal, written, listening, and verbal communication skills
Student-centered and relationship-focused
Understanding of data privacy laws and their implications for the educational community
Willingness to participate in ongoing training as required
General Office Experience in an Educational Setting
High school graduate -high school diploma or equivalent

Responsibilities

Assists the principal with tasks necessary for the efficient operation of the high school
Reports consistently for work as scheduled
Performs other duties as assigned
Attains proficient or higher evaluations on established Performance Standards
Assists in administrative problem solving, planning, and execution of school goals and objectives
Assists the principal in general administrative operations
Coordinates school and social functions and events
Designs and prepares materials for District Accreditation Committee, NCA, site planning, School Improvement Committee, and/or other district and school-based groups
Maintains calendars for school use, may include master calendar, schedule of building use, and administrator’s calendar
Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding
Maintains office filing systems
Monitors, reconciles, and assists the principal, including but not limited to budgets, funding, grants, contracts, payroll, travel, and/or purchasing; may assist with fiscal planning of school’s yearly budget, including participating in seeking alternate sources of funding
Opens, sorts, and distributes incoming mail and/or prepares outgoing mail as required
Orders supplies and prepares purchase orders
Organizes resources and establishes priorities
Oversees and/or performs a range of diverse administrative activities; serves as a central point of liaison with students, parents, departments, other schools, the Education and Administration Center, and the community in the decisions of day-to-day matters concerning the school
Prepares and maintains confidential notes, minutes, reports, and investigative materials, including expulsion, denial of admission, etc.
Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, etc.
Provides administrative assistance to the principal, to include the employment process of staff.
Provides and/or oversees support activities for the school such as answering telephones, assisting, and resolving problems and inquiries of visitors
Provides significant leadership role in building with personnel, students, and parents
Records information of all school accidents and files or forwards accordingly
Researches information and gathers data to prepare special and/or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources
Schedules appointments and maintains principal’s calendars, schedules, events, and/or travel arrangements, as required
Utilizes knowledge and understanding of issues to create and compose administrative correspondence and documentation, including minutes from committee meetings

Benefits

For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org).
Explanations of benefits and benefits eligibility can be found in the most recent benefits guide on the Employee Benefits page of the ASD20 website.

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