Administrative Assistant - Food&Beverage Manufacturing

LASSONDE PAPPAS AND CO INC • Selah, WA

137d

About The Position

Join a Legacy of Quality and Innovation at Sun-Rype Products (USA), Inc.! Since 1946, Sun-Rype has been providing families with delicious, wholesome juices and fruit snacks. As a progressive company committed to innovation and growth, we’re proud of our long-standing reputation and excited for what’s ahead. Sun-Rype Products (USA), Inc., a wholly owned subsidiary of Sun-Rype Products Ltd. (B.C., Canada), is currently seeking a dedicated and detail-oriented Administrative Assistant to support our team in Selah, WA. At Sun-Rype, we work together to deliver results, continually challenge ourselves to improve, and celebrate the success of our business as a team. Our collaborative, passionate culture is what truly sets us apart. If you're an organized, proactive individual who thrives in a fast-paced environment we would encourage you to apply and join our team.

Requirements

• AA Degree required.
• Minimum 3 years’ experience and HS Diploma may substitute for AA degree.
• Three years previous office experience, including multi-line phones required.
• Experience with human resource departments and safety committees preferred.
• Strong organizational and problem-solving skills.
• Well-developed interpersonal skills; excellent verbal & written communication skills.
• Excellent phone etiquette.
• Practical working knowledge of MS Office Suite required.
• Accuracy in data entry.
• Superb organization skills and attention to details.
• A demonstrated commitment to continuous improvement.
• Personally invested in the success of the business.
• Motivated, focused and accountable for results.
• Ability to work independently on assigned tasks as well as accept direction on given assignments.
• Bilingual English/Spanish preferred.

Responsibilities

• Ensure all SQF guidelines and the SunRype Products Food Safety programs are followed, specifically regarding the visitor policy.
• Ensure the first on-site experience a visitor has with Sun-Rype is handled in a positive and efficient manner.
• Ensure the switchboard is open and operating promptly at 8:00 a.m. and throughout the day until 5:00 p.m.
• Answer telephones and direct calls to the appropriate associate.
• Take and retrieve messages for various personnel.
• Ensure each visitor complies with building security and GMP policies and procedures.
• Provide callers with information such as company address, direction to the company location, company fax numbers, company website, and other related information.
• Ensure business phones are for business use by referring personal calls to be taken on personal phones outside of working hours unless an emergency.
• Responsible for sorting, distributing, and processing incoming and outgoing mail.
• Order postage for the postage meter in a timely manner.
• Organize mail slots for employees/keep current with current employee names.
• Maintain office supplies inventory and orders supplies.
• Develop knowledge with current products available and act as primary liaison with suppliers using authorized budget guidelines.
• Maintain a current and complete Reception Procedures Manual detailing reception related duties.
• Route all faxes received to the appropriate person.
• Maintain current staff telephone/cell phone lists.
• Work with all departments in the successful implementation of the SQF program.
• Provide support as needed to the Customer & Procurement Manager and Plant Manager.
• Act as Safety Committee secretary, keeping all safety committee correspondence organized and available for review.
• Post safety minutes and action log monthly.
• Send minutes and action log to safety committee members.
• Email reminders of safety committee meetings and safety committee area specific audits.
• Coordinate safety committee area specific audits, participates in audits, and collect information from audits to put onto action logs.
• Assist with recruiting for open positions as requested by HR.
• Keep HR department filing current.
• Type miscellaneous correspondence, policies, etc. as requested.
• Provide first step clearance of incoming A/R checks.
• Sort, match and mail outgoing A/P checks.
• Enter daily CHEP Pallets.
• Enter into MS Excel daily trace lots.
• Scan all SCI invoices up to Kelowna, once approved and matched up.
• Back up A/R when out.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree