Administrative Assistant - Floral (On Call)

Pebble Beach Resorts • Del Monte Forest, CA

416d • $45,760 - $47,840

About The Position

The Administrative Assistant provides essential administrative support to the Floral & Event Manager and the Floral department at Pebble Beach Company. This role involves a variety of clerical tasks, including managing communications, maintaining organized records, and assisting with floral orders and event preparations. The position is designed for individuals who thrive in a fast-paced environment and possess strong organizational and communication skills.

Requirements

• 3+ years of receptionist or clerical experience required.
• High school diploma or equivalent is necessary.
• Proficient in Microsoft Office applications.
• Excellent communication skills are essential.
• Strong organizational skills to manage multiple tasks in a fast-paced environment.

Nice To Haves

• Experience in hospitality preferred.
• Advanced computer skills are a plus.
• Knowledge of Pebble Beach Resorts and the Monterey Peninsula.

Responsibilities

• Answer telephone calls, take and relay messages, and respond to general inquiries.
• Take phone orders in an organized and legible manner.
• Create written correspondence, reports, and schedules as needed.
• Maintain an orderly office environment.
• Correct spelling, grammar, and format errors in written materials.
• Compose transmittals, memos, and correspondence as directed.
• Process incoming and outgoing mail efficiently.
• Maintain and update employee files and various project files confidentially.
• Post revenue for all Floral charges and assist with ordering floral products and supplies.
• Order office supplies for the department as needed.
• Process receiving and invoice reports and submit invoices for payment daily.
• Assist with online photo albums for events and weddings.
• Organize and maintain BEOs, checking counts and tracking daily changes.
• Type and update floral wedding/event contracts and assist with scheduling client meetings.
• Process End of Month reports and assist with departmental special projects as necessary.
• Participate in special events such as Concours d'Elegance and AT&T Pro-Am.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) with 6% match
• Employee discounts at Pebble Beach restaurants and retail shops
• Hotel discounts during select seasons
• Employee golf privileges including tee times and tournaments
• Opportunities for ongoing learning and development
• Complimentary meals during shifts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Amusement, Gambling, and Recreation Industries
• Education Level: High school or GED