Administrative Assistant - Fleet and Facilities

Key Training Center • Lecanto, FL

2d

About The Position

Assist in facilitating an effective and efficient office. Provides administrative,
Secretarial, clerical, and reception support for the Fleet and Facilities Director and the department's Project Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Requirements

• High School diploma or equivalent education certificate (GED)
• Ability to deal courteously, tactfully, and efficiently with program participants, staff members, vendors, and the general public.
• High degree of proficiency in typing and computer skills.
• Ability to type accurately at 45 WPM.

Responsibilities

• Performs all secretarial duties for the Fleet and Facilities Director and the Project Manager, including: a. Filing b. Copying c. Emailing d. Download information from the Internet. e. Assists in organizing and updating meetings and contract calendars for the Director and Project Manager. f. Assists in developing and maintaining tracking systems for the FDOT files, Facilities logs, and vehicle tracking systems. g. Assists in developing and maintaining HUD-managed facility and housing maintenance files and logs. h. Assists in developing and monitoring spreadsheets to track expenses, employee time, and project deadlines. i. Gives administrative support to the entire maintenance staff. j. Typing for the Fleet and Facilities Director and Project Manager as needed.
• Assists in the overall management of the Fleet and facilities office. This includes: a. Insuring a smooth flow of all documentation in and out of the Fleet and Facilities office b. Answering telephones and taking detailed messages. c. Writes work orders and assists in assigning them in a prioritized sequence. d. Interacts with the KEY's staff as well as vendors on a daily basis. e. Emptying and filing mail bags f. Participates in the yearly master inventory. g. Orders office supplies as necessary.
• Assists the Fleet and Facilities staff with major events such as Field Day, Fashion shows, Client Plays, Run for the money, and the Christmas event.
• Schedules appointments with vendors
• Maintains positive relations with vendors, KEY staff, and its clients.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees