ADMINISTRATIVE ASSISTANT (FAIRMOUNT CEMETERY)

City of San Angelo (TX) • San Angelo, TX

356d

About The Position

We are currently seeking an administrative assistant to join our team and provide skilled secretarial support to assigned management personnel; coordinate administrative operations for area of assignment; prepare and process various types of correspondence, reports, and other documentation; maintain departmental records and files; conduct a variety of general accounting tasks; and perform other related duties as assigned.

Requirements

• Providing skilled secretarial support to management and/or other departmental personnel.
• Coordinating clerical operations and activities for area of assignment.
• Preparing and processing various types of correspondence and other documentation.
• Updating and maintaining departmental records, filing systems, and databases.
• Performing a variety of general accounting duties.
• Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, funeral homes, community organizations, contractors, vendors, and the general public.

Responsibilities

• Coordinating and providing skilled administrative support for Cemetery and/or other departmental personnel including answering, screening and directing incoming calls, documenting and distributing phone messages and providing assistance and information to the public.
• Greeting and directing visitors to appropriate City departments and/or personnel.
• Providing information and assistance to the public; responding to inquiries regarding departmental operations, policies, programs, events, and/or services; receives public complaints.
• Updating and maintaining departmental calendars; scheduling and coordinating meetings, appointments, training courses, and/or other functions.
• Preparing, processing, copying, filing, and distributing correspondence, notices, memorandum, meeting minutes, legal documents, or other types of documentation; designing and producing forms, brochures, announcements, bulletins, and/or banners.
• Compiling and/or analyzing data; preparing, generating, and/or submitting various types of reports as required by City departments, Cemetery Board and outside agencies.
• Performing data entry; updating and maintaining departmental records, files, filing systems, and databases; coordinating and scheduling the transfer, archiving, and destruction of records as assigned.
• Processing accounts payable and/or receivable; submitting payroll, purchase orders, and requisitions; assisting in the preparation of departmental budgets.
• Balancing and maintaining assigned checking accounts; preparing bank deposits; maintaining petty cash and/or assigned cash drawer.
• Coordinating the ordering of departmental supplies and equipment; monitoring and maintaining supply inventories; obtaining vendor quotes and bids as required.
• Scheduling and coordinating the maintenance and repair of departmental equipment and facilities.
• Collecting, processing, and distributing incoming and outgoing departmental mail.
• May provide training and/or supervise the work activities of assigned personnel.

Benefits

• Regular and timely attendance is required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED