Administrative Assistant - External Communications - (Contract Position)

Embraer • Melbourne, FL

1d

About The Position

This is a contract position with part time hours
Workload: 30 hours per week

Responsibilities

• Execute all steps related to payment processing, including creation of purchase requests, purchase orders, and payment documents in accordance with internal policies.
• Follow up with Finance on invoices approved and ready for payment.
• Support budget tracking and control for the External Communications department.
• Prepare and provide regular payment and budget status reports to department leadership.
• Manage suppliers’ monthly administrative processes, including: Requesting invoices for recurring fees Requesting monthly activity reports Tracking deliverables and workload
• Provide visibility to leadership on supplier workload and contract status.
• Maintain constant coordination with the Procurement team to support local contracts.
• Assist with the review, adjustment, and amendment of existing contracts, ensuring alignment with internal processes.
• Support U.S. sponsorship processes by assisting with governance, tracking, and documentation flow.
• Follow up on approvals and activities within Compliance and Procurement systems.
• Interface with sponsors to collect invoices, sponsorship agreement signatures, and required reports.
• Handle ad-hoc administrative requests within the Communications area, including: Visits and events support Travel arrangements Press-related logistical activities
• Attend meetings as required and organize materials, documentation, and records.
• Provide administrative and financial-process support to the Government Relations and Embraer Foundation departments, including: Payment processing Financial reporting support Sponsorships, memberships, and related documentation

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees