Administrative Assistant (Experienced Level Professional)

About the position

Michelin is seeking an Administrative Assistant to join our team at our Michelin facility in Peosta, Iowa. In this role, you will provide administrative support to the Plant Manager, Facility Personnel Manager, and the management team with a broad range of tasks. Responsibilities include assisting with HR functions, purchasing, travel coordination, coordinating meetings and events, and managing documents.

Responsibilities

• Handles all team members requests within the deadlines and according to priorities, redirects with the Facility Personnel Manager if necessary
• Assists with the Personnel administration: recordings and specific tasks within the deadlines (required trainings, new hire welcome, departures, etc.)
• Coordinates recurring meetings and events (planning and logistics) and other meetings on request from team members and respects the organizational timing and books meeting rooms, accordingly, sends invitations to participants, forwards the agenda and venue.
• Creates and maintains reports as needed
• Handles purchasing (orders and purchase orders) for the department through systems according to the needs and specific requests.
• Handles purchase orders and forwards invoices to external service provider.
• Applies Purchase rules and educates the team.
• Validates invoices without purchase orders.
• Monitors the budget of external purchases (supplies, providers ...)
• Provides accurate departmental information through the Manager, email, and bulletin board.
• Distributes department and company information.
• Updates the various lists (distribution lists, organizational charts…).
• Welcomes each visitor, redirects, and responds to needs.

Requirements

• High School diploma is required. Associate's Degree is preferred.
• Experience handling office operations.
• Able to maintain a high-level of confidentiality.
• Strong interpersonal and organizational skills.
• 5 years business experience supporting a management team as an Administrative Assistant or equivalent experience.
• Demonstrates strong organizational skills, excellent time management, and the ability to manage tight deadlines while adapting to shifting priorities.
• Ability to prioritize tasks, lead multiple assignments, and monitor workflow optimally.
• Strong written and verbal communication skills.
• Excellent planning, organizational, interpersonal, and analytical skills with a keen attention to detail.
• Proficient in Outlook, Teams, Microsoft Word, Excel, O365, and PowerPoint, with proven experience.
• Willing to work onsite 5 days per week.