Administrative Assistant – Executive Plant Leader

GE Aerospace • Lynn, MA

6d

About The Position

The Administrative Assistant – Executive Plant Leader is responsible for providing general administrative support to the Executive Site Leader at our Lynn, MA site. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills.

Requirements

• High school diploma / GED
• Minimum of 5 years’ experience as an executive administrator, preferably within a large global organization.
• Knowledge of general office management and current computer/office communications technologies
• Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook.
• Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly.
• Effective time management and organizational skills; able to balance multiple priorities.
• Able to effectively interact and communicate with senior level management, corporate contacts and external customers.
• Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail.
• Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency.
• Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.
• This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)).
• GE Aerospace will only employ those who are legally authorized to work in the United States for this opening.
• Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Nice To Haves

• Able to run reports in Excel, Access, Business Objects and other data gathering programs.
• Input and update data into Oracle databases.

Responsibilities

• Assists with calendar management.
• Provides a bridge for smooth communication between the leader’s office and internal & external departments
• Coordinate travel arrangements
• Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity.
• May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events including Air Shows.
• Develop and prepare agendas for various organization meetings
• Maintain filing and records management systems and other office flow procedures which may be confidential.
• Prepare, track and coordinate mail and shipments for the organization.
• Helps support community responsibility events/activities.
• Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations.
• Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary.
• Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders.
• Helps keep organization charts, phone lists, and birthday lists up to date.

Benefits

• GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation.
• GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees