Administrative Assistant & Events Coordinator

South Carolina Coastal Conservation League • Charleston, SC

81d • Onsite

About The Position

The Administrative Assistant & Events Coordinator is responsible for providing key administrative support to the Chief Advancement Officer and planning and executing events that support the organization’s mission and advancement efforts. This position ensures the smooth coordination of fundraising, donor engagement, and advocacy-related events. The ideal candidate is detail-oriented, highly organized, and passionate about environmental advocacy.

Requirements

• Strong organizational and project management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, donor management software, and event platforms.
• Ability to work independently and collaboratively in a fast-paced environment.
• Passion for environmental advocacy and nonprofit work.
• Bachelor’s degree in nonprofit management, communications, business administration, or a related field (or equivalent experience) and 2+ years of experience in administrative coordination/support, event planning, fundraising, or nonprofit administration.
• OR
• Associates degree in a related field and 4 + years of experience in administrative coordination/support, event planning, fundraising, or nonprofit administration.
• Valid driver’s license with clean driving record.

Nice To Haves

• Experience working with a CRM (Every Action experience is a plus)
• Experience working with Asana
• Knowledge of fundraising principles and nonprofit development strategies.
• Experience in marketing, social media, or public relations.

Responsibilities

• Provide direct administrative assistance to the CAO, including scheduling meetings, preparing presentations, and handling correspondence.
• Maintain donor records and track fundraising activities in the organization’s database.
• Assist with grant applications, donor acknowledgments, and sponsorship outreach.
• Manage travel arrangements and expense reports for the CAO.
• Prepare materials for board meetings, fundraising initiatives, and special projects.
• Plan, organize, and execute fundraising, donor cultivation, and advocacy-related events, both in-person and virtual.
• Develop event timelines, budgets, and logistics to ensure seamless execution.
• Coordinate with vendors, venues, sponsors, and volunteers.
• Manage event registration, guest lists, and follow-up communication.
• Assist in creating event marketing materials, including invitations, programs, and social media content.
• Track event metrics and prepare reports to evaluate success and areas for improvement.
• Support donor stewardship efforts by coordinating thank-you letters, appreciation events, and impact reports.
• Liaise with key stakeholders, including corporate sponsors, foundations, and community partners.
• Assist in maintaining communication strategies to engage donors and supporters.
• Other duties as assigned.

Benefits

• The Coastal Conservation League offers a competitive suite of benefits, including medical, dental and vision insurance; short- and long-term disability; life insurance, 403(b) retirement and generous paid time off policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees