Administrative Assistant - Evening

Pyramid Healthcare•Newport News, VA

9d•Onsite

About The Position

The Administrative Assistant plays a vital role in the daily operations of our fast-paced substance use disorder treatment facility. This position manages the front office, coordinates appointment scheduling, and performs essential administrative and clerical tasks that support the overall efficiency of the program.

Requirements

High School Diploma or equivalent required
Previous experience in an administrative, healthcare, or behavioral health setting preferred
Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Excellent verbal and written communication skills
Proficiency with Microsoft Office and basic data entry

Nice To Haves

Previous experience in an administrative, healthcare, or behavioral health setting preferred

Responsibilities

Manage the front office and serve as the first point of contact for clients, staff, and visitors
Coordinate scheduling for all client appointments
Perform general clerical duties, including filing, copying, and data entry
Assemble, update, and maintain client intake packets
Order and track office and client-related supplies
Assist with the intake process and preparation of billing sheets
Maintain accurate records, including census tracking and intake/discharge logs
Handle check requests and maintain petty cash records
Communicate with referral sources and outside providers as needed
Attend staff meetings and record meeting minutes
Provide additional administrative support to the facility as needed