Administrative Assistant, Estimating

Central Conveyor Company, LLC (a member of the Tsubaki Group) • Milford Charter Township, MI

64d

About The Position

Central Conveyor Company (a member of the Tsubaki Group) is a turn-key Systems Integrator with a complete portfolio of conveyance solutions and products for the Automotive, Parcel & Logistics, and Warehouse & Distribution markets. The Administrative Assistant, Estimating is responsible for assisting with the preparation of quotes and estimates, collecting needed materials for quote presentations, and facilitating department communications.

Requirements

• High School diploma or equivalent required; Associate degree preferred.
• Minimum 3 years in an administrative support role, preferably in a Sales Department.
• Ability to prepare and deliver presentations that are consistent with the desired corporate image.
• Excellent attention to detail; editing, proofreading, critical thinking, and research.
• Ability to prioritize work and meet deadlines.
• Ability to work independently and collaboratively with a team.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint, Project, and Teams).
• Experience with Adobe Acrobat DC, preferred.
• Knowledge of or experience with AutoCAD, preferred.

Responsibilities

• Coordinate the collection of documents with Estimators to assemble customer quotes.
• Collaborate with other departments and individuals to obtain information needed to prepare quotes.
• Manage quote files.
• Assemble quotation binders, printing documents, and plotted drawings.
• Facilitate communications between Estimators and the customer.
• Maintain sub-contractor and sub-fabricator contact lists.
• Maintain, assign, and log proposal numbers.
• Prefill customer forms and templates.
• Update field labor rates.
• Maintain and regularly disseminate logs of Pipeline projects.
• Download customer specifications and load into proposal folders.
• Create estimate sheets per customer pricing form.
• Verify accuracy of customer pricing forms and links to various sources.
• Maintain email communication logs to ensure accuracy in the preparation of quotes.
• Complete administrative tasks for Estimating department.
• Maintain Estimating department calendar.
• Maintain meeting minutes for Estimating department.
• Receive and route incoming phone calls received on the company’s main office line.
• Complete other tasks or projects as assigned.

Benefits

• Health benefits effective on date of hire.
• Dental and vision benefits effective on the first of the month following date of hire.
• Paid Time Off (PTO).
• 10 paid holidays.
• Generous 401(k) match and profit sharing.
• Annual bonus potential.
• Life insurance.
• Short and long-term disability.
• Flexible spending accounts.
• Commuter benefits.
• Education reimbursement.
• Home and auto insurance discounts.
• Pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees