Administrative Assistant- Estimating

McGuire & Hester

1d•$60,000 - $70,000

About The Position

McGuire and Hester is a comprehensive sitework construction company with 100-year history of building many of Northern California’s most recognizable landmark and infrastructure projects. We offer a full range of services, including pipeline, grading, paving, concrete, landscape and mechanical work, utilizing both conventional and alternative project delivery methods. Our team adage “Together We Build Things Right” sums up our culture and explains what makes McGuire and Hester both an excellent partner and a great place to work. Job Summary An Administrative Assistant organizes all administrative functions of the Estimating Department to optimize eﬃciency and accuracy

Requirements

Education and Experience: A.A. or Bachelor’s degree preferred, three or more years administrative support experience, previous construction experience preferred
Language Skills: must be able to read and write in English
Mathematical Skills: understanding basic business math
Reasoning Ability: apply common sense understanding to carry out multiple step instructions with standardized situations with occasional variables
Computer Skills: ten-key by touch; must type at least 50 wpm, must be ﬂuent in Google workspace. Individuals in this position will also need to be able to learn new technologies as they evolve or are implemented
Interpersonal Skills: the ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies

Nice To Haves

Certiﬁcates, Licenses, and Registration: notary helpful but not required

Responsibilities

Ensures that original plans and specs are recorded and are properly ﬁled in the job ﬁles
Order plans and specs as directed by the Vice President of Estimating or Operations Manager
After the bid, ensure that all information entered into bid database is complete and accurate; follow up with the estimator and owners as appropriate
Update bid, pre-bid, and bid run calendar
Organize weekly bid schedule, order plans and specs, subcontractor advertisement, DBE good faith eﬀorts, follow up of unit price from other contractors and marketing database
Set up and distribute Smart Bid invitations
Meet all deadlines successfully
Understands the duties of the Vice President of Business Development and Vice President of Operations and assists in administrative duties whenever possible
Perform all required advertisements to subcontractors as required in a timely manner to ensure bid requirements are met
Internally help foster an eﬃcient, productive, environment by getting to know coworkers
Reward and recognize others for their contributions to the company