Administrative Assistant - Equity Research

Jefferies • New York, NY

4h • $90,000 - $115,000 • Onsite

About The Position

Jefferies LLC is seeking an Administrative Assistant for the Equity Research department in New York. The ideal candidate should be a team player, must exhibit strong attention to detail, communication skills, be adaptable to change, possess an ability to multi-task, and be efficient in a fast-paced, often demanding work environment. Essential aspects to success in this role are accuracy, follow-through, proactivity, and the ability to work with many different personalities while under pressure.

Requirements

• 5 to 7 years of administrative experience supporting senior-level executives in a fast-paced, professional environment
• Experience with Microsoft Word and Outlook is essential
• SAP/Concur experience required
• Strong communication and organization skills and ability to maintain confidentiality, given the sensitive nature of our business
• Administrative experience supporting multiple teams
• Ability to multi-task and anticipate team needs
• Candidates must be available to work onsite 5 days per week

Nice To Haves

• Experience supporting teams within equity research, investment banking or similar financial institutions preferred
• Excel and PowerPoint experience preferred
• Bachelor’s degree preferred

Responsibilities

• Provide high-level administrative support to senior management while supporting Analysts and their teams
• Scheduling calls, meetings and accurate calendaring
• Coordinating often complex travel arrangements according to Jefferies policies using SAP/Concur, including acquiring appropriate visas and approvals
• Assuring timely delivery of presentations ahead of meetings and marketing trips
• Creating and submitting Travel & Expense reports using Concur
• Support with event planning, booking, scheduling, and registering of guests
• Maintaining Analysts’ contact and distribution lists
• Providing general office support, including juggling multiple phone lines, file maintenance, copying, binding and shipping of presentations, filling in for other Assistants as needed, and other tasks as assigned

Benefits

• Jefferies Financial Group is proud to offer a comprehensive benefits package to eligible, full-time employees or part-time employees, who are scheduled to work at least 30 hours or more per week, including an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs.
• Jefferies also offers paid time off packages that include planned time off (e.g., vacation), unplanned time off (e.g., sick leave), and paid holidays, and for full-time employees, paid parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level