Administrative Assistant, Equity Research

Royal Bank of Canada • New York, NY

88d • $75,000 - $85,000

About The Position

Responsible for providing administrative support to our Research team. The position is available in either New York or San Francisco. Work schedule: 5 days in office during first 3 months, then 4 days in office. Hours: 8:30AM - 5:00PM (ET) / 7:00AM - 3:30PM (PT).

Requirements

• 2+ years experience working as an administrative assistant, supporting multiple people at various levels.
• Computer proficiency in Microsoft Office, PowerPoint, Word, Excel, Adobe Acrobat.
• Ability to deal with multiple projects and tight deadlines is crucial.
• Experienced in office procedures and light bookkeeping.
• Strong organizational abilities.
• Detail oriented and able to work well in a team environment.
• Displayed customer service focus.
• Excellent communication skills (written and oral).
• Able to take initiative and focus on productivity.
• Willing to work longer hours at short notice when required.

Responsibilities

• Prepare expense reports using web-based reporting system.
• Update and maintain client contacts in database.
• Creation, editing and formatting of PowerPoint Presentations, correspondence and reports for internal and external clients, will require high level of comfort and skill with Microsoft Excel and Word.
• Production duties include: printing, binding and photocopying.
• Maintain and improve filing system.
• Coordinate marketing activities including travel arrangements, marketing materials and marketing schedules.
• Organize meetings, conference calls and luncheons; internally and externally.
• Various general administrative duties.
• Other administrative duties include: expense reports, booking of travel, organizing conference calls, filing, sorting mail and other assigned duties.
• Proactively identify operational risks/ control deficiencies in the business.
• Review and comply with Firm Policies applicable to your business activities.
• Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functions promptly.

Benefits

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, inclusive, and high-performing team.
• Opportunities to do challenging work.
• Opportunities to building close relationships with clients.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Credit Intermediation and Related Activities