Administrative Assistant - Enterprise Asset Management Decatur, TX

SIMETRY•Decatur, TX

About The Position

Role Summary: The Administrative Assistant assists with all aspects of general office administration and coordination activities. In this role you will communicate with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures. Role Priorities / Responsibilities: Process invoices/billing at local operational locations. Create/Issue, code track POs (Purchase Orders) and match to vendor invoice Resolve and troubleshoot invoice disputes Ensure compliance with customer billing requirements. Ensure compliance with company credit policies and procedures. Data inputs, updates, and tracking for weekly meetings Assist in local inventory and asset tracking and controls Create and submit AFE’s (Authorization for Expenditure) for local office Organize and schedule appointments Create and distribute email, correspondence, faxes and forms Assist in the preparation of reports Develop and maintain electronic records according to records retention schedule Order supplies for department and research new deals and suppliers for department Reconcile and submit expense reports Provide general support to visitors Act as the point of contact of internal and external clients Provide back-up support as needed for other Administrative positions Contribute to team effort by accomplishing related results as needed Critical Success Factors: In this role it is critical to be someone who works well in a fast-paced environment and have a high adaptability to change. We are looking for a problem solver who radiates professionalism in all communications with both internal as well as external contacts.

Requirements

Must possess and demonstrate strong interpersonal skills and can effectively manage a diversity of individuals.
Possesses strong customer-service orientation with customers and employees.
Proficient in Microsoft Applications: Outlook, Excel, SharePoint and Word.
Able to maintain a high level of discretion and confidentiality.
Strong organizational skills with the ability to multi-task
Able to communicate effectively with all levels of the organization.
Excellent written and verbal communication skills.
High school diploma or equivalent
Two years of relevant administrative or industry experience or equivalent

Nice To Haves

Oracle Cloud experience is a plus.

Responsibilities

Process invoices/billing at local operational locations.
Create/Issue, code track POs (Purchase Orders) and match to vendor invoice
Resolve and troubleshoot invoice disputes
Ensure compliance with customer billing requirements.
Ensure compliance with company credit policies and procedures.
Data inputs, updates, and tracking for weekly meetings
Assist in local inventory and asset tracking and controls
Create and submit AFE’s (Authorization for Expenditure) for local office
Organize and schedule appointments
Create and distribute email, correspondence, faxes and forms
Assist in the preparation of reports
Develop and maintain electronic records according to records retention schedule
Order supplies for department and research new deals and suppliers for department
Reconcile and submit expense reports
Provide general support to visitors
Act as the point of contact of internal and external clients
Provide back-up support as needed for other Administrative positions
Contribute to team effort by accomplishing related results as needed