Administrative Assistant - Engineering Support
About The Position
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2). Responsibilities will include, but are not limited to: Process incoming and outgoing vendor documentation utilizing S&L and client documentation software and tracking systems. Process S&L design deliverables to client keeping with project schedules and utilizing documentation systems. Work with project partner documentation control staff Coordinate lunches for internal and external meetings Edit, review and assemble specifications and other project related documents in accordance with Sargent & Lundy's and/or client requirements Gather the appropriate information to generate weekly reports for the projects you have been assigned Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing Attending weekly project meetings
Requirements
- This position requires a high school diploma (or equivalent) and one year of administrative experience.
- Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
- Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
- Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Nice To Haves
- Some college level education in fields such as English, Writing or Journalism.
- Experience working in the Engineering and/or power industry field.
- Hold a Notary License
Responsibilities
- Process incoming and outgoing vendor documentation utilizing S&L and client documentation software and tracking systems.
- Process S&L design deliverables to client keeping with project schedules and utilizing documentation systems.
- Work with project partner documentation control staff
- Coordinate lunches for internal and external meetings
- Edit, review and assemble specifications and other project related documents in accordance with Sargent & Lundy's and/or client requirements
- Gather the appropriate information to generate weekly reports for the projects you have been assigned
- Prepare documents and drawings for transmittal and document storage.
- This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
- Attending weekly project meetings
Benefits
- Health Plans: Medical, Dental, Vision
- Life & Accident Insurance
- Disability Coverage
- Employee Assistance Program (EAP)
- Back-Up Daycare
- FSA & HSA
- 401(k)
- Pre-Tax Commuter Account
- Merit Scholarship Program
- Employee Discount Program
- Corporate Charitable Giving Program
- Tuition Assistance
- First Professional Licensure Bonus
- Employee Referral Bonus
- Paid Annual Personal/Sick Time (PST)
- Paid Vacation
- Paid Holidays
- Paid Parental Leave
- Paid Bereavement Leave
- Flexible Work Arrangements
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
