Administrative Assistant, Enforcement

FINRA • Chicago, IL

5d • Hybrid

About The Position

The Administrative Assistant (AA) performs a wide range of standard administrative duties. The AA receives guidance, mentoring and training from senior colleagues and his/her manager. The AA is required to have experience in the use of Microsoft Office applications. Operational tasks include: preparing correspondence and reports; records maintenance; gathering and preparing materials for use in presentations; scheduling meetings, trainings and other industry events as requested. Provides front desk coverage as needed. Essential Job Functions: The following list provides examples of the most (but not limited to) general functions for the position. Perform required administrative duties for the assigned group and provide backup assistance to the other AAs in the department as needed. Typing - Responsible for typing and proofing of various documents. Correspondence – Prepare and organize correspondence, materials, and presentations, etc. Litigation and court reporters – assist attorneys and investigative staff with preparing for hearings such as with hearing kits. Schedule court reporter for on-the-record interviews as needed. Reports - Produce reports as requested. Meetings – Assist in the logistical coordination of meetings, on/offsite, luncheons and local office events. Training - Serve as a liaison with Enforcement Training as needed; process registrations, track/record attendance, fulfill requests for training data, and provide general assistance as needed. Assist with presentation room technology and setup. Travel: Arrange and/or assist with travel and expense reports, as requested. Special Projects: As requested. Demonstration of FINRA’s values. Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Requirements

• High school diploma and a minimum two years of related administrative experience.
• Good organizational, interpersonal, teamwork and communication skills are required.
• Proficiency in Microsoft Office products including Word and Excel.
• Proven ability to work with sensitive and confidential information.
• Must be flexible with the ability to work independently and as part of a team.
• Basic critical thinking, research and quantitative skills

Responsibilities

• Perform required administrative duties for the assigned group and provide backup assistance to the other AAs in the department as needed.
• Typing - Responsible for typing and proofing of various documents.
• Correspondence – Prepare and organize correspondence, materials, and presentations, etc.
• Litigation and court reporters – assist attorneys and investigative staff with preparing for hearings such as with hearing kits.
• Schedule court reporter for on-the-record interviews as needed.
• Reports - Produce reports as requested.
• Meetings – Assist in the logistical coordination of meetings, on/offsite, luncheons and local office events.
• Training - Serve as a liaison with Enforcement Training as needed; process registrations, track/record attendance, fulfill requests for training data, and provide general assistance as needed.
• Assist with presentation room technology and setup.
• Arrange and/or assist with travel and expense reports, as requested.
• Special Projects: As requested.
• Demonstration of FINRA’s values.
• Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Benefits

• Employees may be eligible for a discretionary bonus in addition to base pay.
• Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law.
• As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance.
• Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal.
• FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.
• Time Off and Paid Leave FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year).
• Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule).
• Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment).
• Full-time employees receive nine paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED